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Get your E-Verify ducks in a row

If you search for news on E-Verify – the federal government’s system that verifies information provided in the Form I-9 and determines an employee’s eligibility to work in the United States – you won’t be short on results.

U.S. law requires that employers only employ those who may legally work in the United States, and the federal government created the E-Verify system to give businesses a quick way to verify employment eligibility. At this time, the use of E-Verify is not federally mandated, but is left to each state to determine requirements of use.

The list of states requiring the use of E-Verify in some fashion is growing, and many other states are considering legislation. As more states begin to require the use of E-Verify, the key question in employment verification is shifting from whether or not to use E-Verify to how to utilize the system efficiently as part of the new hire paperwork process, better known as onboarding.

The answer is integration.

Integrating E-Verify into an automated onboarding process means that new hires will complete their tax and identification forms under the same online system and that verifying the information on the Form I-9 will become just another step in an automated process.

The benefits of automating your onboarding process from start to finish include:

- Better compliance: Form I-9 audits are on the rise, and ensuring that employees’ paperwork has been completed correctly and verified can protect your business and ensure compliance.

- Reduced time: Manually completing the onboarding process, including verifying information through E-Verify, has been shown to take upwards of two hours. When automated, this same process can take less than 15 minutes.

- More consistency: An automated onboarding system will ensure that every hiring manager – regardless of if your business has two or 200 locations – completes the new hire paperwork process in the same way and offers the same resolution process should any issues be uncovered.

If your state requires the use of E-Verify, or leaves the decision up to employers, integrating verification into an automated onboarding process is the most efficient way to ensure your business has all of its compliance ducks in a row.

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Courtney Moyer is a content producer at Snagajob. When she’s not creating content for employers, she can be found painting anything that stands still, pretending she’s the next Food Network Star, or spending QT with her husband and Abraham Lincoln – the dog, not the president.

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