If you search for news on E-Verify – the federal government’s system that verifies information provided in the Form I-9 and determines an employee’s eligibility to work in the United States – you won’t be short on results.
U.S. law requires that employers only employ those who may legally work in the United States, and the federal government created the E-Verify system to give businesses a quick way to verify employment eligibility. At this time, the use of E-Verify is not federally mandated, but is left to each state to determine requirements of use.
The list of states requiring the use of E-Verify in some fashion is growing, and many other states are considering legislation. As more states begin to require the use of E-Verify, the key question in employment verification is shifting from whether or not to use E-Verify to how to utilize the system efficiently as part of the new hire paperwork process, better known as onboarding.
The answer is integration.
Integrating E-Verify into an automated onboarding process means that new hires will complete their tax and identification forms under the same online system and that verifying the information on the Form I-9 will become just another step in an automated process.
The benefits of automating your onboarding process from start to finish include:
- Better compliance: Form I-9 audits are on the rise, and ensuring that employees’ paperwork has been completed correctly and verified can protect your business and ensure compliance.
- Reduced time: Manually completing the onboarding process, including verifying information through E-Verify, has been shown to take upwards of two hours. When automated, this same process can take less than 15 minutes.
- More consistency: An automated onboarding system will ensure that every hiring manager – regardless of if your business has two or 200 locations – completes the new hire paperwork process in the same way and offers the same resolution process should any issues be uncovered.
If your state requires the use of E-Verify, or leaves the decision up to employers, integrating verification into an automated onboarding process is the most efficient way to ensure your business has all of its compliance ducks in a row.
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