Bookeeping/ Accounts Payable

Bookeeping/ Accounts Payable (Wadsworth )

Job Description:

The accounts payable bookkeeper is responsible for day-to-day data entry to update accounts and manage company payments. This position is in charge of paying all invoices for all company plants. The A/P Bookkeeper is also entitled to handling all company mail which is to be sorted and distributed.

ESSENTIAL JOB TASKS
• Retrieve mail from post office daily. Date stamp, sort and distribute mail.
• Handle accounts payable invoices , forward invoices to other plants and process specific invoices for Wadsworth.
• Administer invoices to purchasing manager to be approved and processed.
• Enter all sufficient invoice data into the computer aside from freight.
• File invoices in open payables drawer for further payment.
• Attach and file all packaging slips that come from the plant to be matched with invoices.
• Handle all expense reports generated from sales representatives.
• Audit and scan expense reports to be approved by sales manager. After approved and forwarded to senior accountant, A/P is then responsible for vouchering.
• Maintain all other expense reports when necessary.
• Run all company mail through daily meter.
• Create new vendor numbers when necessary; Keep all vendor files in order/organized.
• Weekly check run processing; Pull invoices to be paid and stuff checks/remittance.
• Investigate any discrepancy from vendor and handle all calls and emails from vendors regarding invoices.
• Keep track of invoices that have costing purposes.
• Take discretion in processing expense reports unless they have all receipts to back up the expense.

QUALIFICATIONS AND EDUCATION REQUIREMENTS
• Associates Degree
• Previous accounting related experience preferred

KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of administrative and clerical procedures such as managing files and records.
• Knowledge of principles and processes for providing customer and personal services.
• Basic accounting knowledge.
• Basic computer knowledge; good typing skills.
• Knowledge of Great Plains accounting system.
• Proficient with Microsoft Excel.
• Ability to enter sufficient amounts of data quickly and accurately.
• Possess strong communication skills within various levels of organization and with outside vendors.
• Must be able to communicate well any invoice issues that may arise.
• Strong personable attributes.
• Capable of paying close attention to small detail to identify any

Compensation/Shift: $15-$20 Based on experience
Monday-Friday 8am-5pm