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in Woodcliff Lake, NJ

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Hours Full-time, Part-time
Location WOODCLIFF LAKE, NJ
WOODCLIFF LAKE, New Jersey

About this job

Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Job Purpose

The Administrative Assistant (AA) is responsible for providing clerical support for Division Management in a timely, efficient, and professional manner.

Job Responsibilities

Management Support

Provides administrative support to Division Managers and/or Business Managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.

Office Duties

Provides office coverage by assisting in administrative duties such as replenishing supplies, working in the mailroom and covering phones.

The Administrative Assistant maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers.

Presentation Development

Assists with developing presentations by assimilating and compiling specific and necessary data.

Project Management

Ensures special projects are completed in a timely manner by performing and coordinating appropriate tasks.

Meeting Arrangements

The Administrative Assistant organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments. The Administrative Assistant also ensures a complete record of meetings by acting as a recording assistant.

Information Gathering and Reporting

Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.

Assists with documentation of internal policies and procedures, newsletters, training materials, and other communications.

Maintains customer confidence and protect operations by keeping proprietary information confidential. Facilitates information flow by serving as liaison between Division Manager, Business Manager, and others.

Job Requirements

High School diploma

1-3 years administrative assistant experience, preferably within the technology industry.

Ability to work in a fast paced environment while serving as a liaison to departments heads, managers, associates, clients and customers.

Accurate typing speed of 60 WPM.

Ability to exchange information clearly and concisely.

Excellent verbal and written communication skills.

Highly computer literate with a proficiency in Microsoft Office programs, with an emphasis on Word, Excel and Power Point.

Ability to prioritize and work on multiple tasks with minimum supervision.

Must have strong organizational skills.

Mathematical and analytical skills needed.

Ability to work a flexible schedule as required