PO Clerk - Full-time / Part-time

Job Description
PO Clerk
Intent of Purpose: To ensure that invoices presented by our vendors are processed efficiently and correctly through callback.
Authority: Issuing Purchase Order #’s, Comcheks, MasterCard’s #’s and Visa's #
Specifics:
(A) Processing Purchase Orders by Phone
• Verify date, time, trailer/container information, and vendor that performed the repair.
• Record correct tire information such as: defect, position, size, disposition, brand, DOT, and recap code
• Check breakdown of invoice and pricing information to ensure it is within acceptable guidelines for labor time and price of service and/or parts
• Record any pertinent repair comments
• Ensure our vendors are aware of the information that is needed to process PO's in a timely manner and provide suggestions/corrections as needed
(B) Processing Purchase Orders by Fax
• Verify and enter all information provided by vendor and fax vendor back a PO number
• Calling vendors if any information provided on faxes is unclear or incorrect
(C) Processing Repairs for Express Callback
• Processing tire defect and dot information from vendors on the scene of a repair to ensure that the proper party is billed, funds are collected if applicable, and to expedite billing to our customer
(D) Processing Repairs for GE on Newport Systems
• Verify date, time, trailer/container information, and vendor that performed the repair
• Record correct tire information such as: defect, position, size, disposition, brand, DOT, and recap code
• Record repairs as were performed by Tech in its entirety
• Check breakdown of invoice and pricing information to ensure it is within acceptable guidelines for labor time and price of service and/or parts
• Ensure our vendors are aware of the information that is needed to process PO's in a timely manner and provide suggestions/corrections as needed
• Calling vendors is any information provided is unclear or incorrect
Review: As needed, daily interaction with Supervisor and Manager
Issues:
(A) Lack of Documentation

Cost Approvals not in the comments of the repair

Invoices missing required information

Suggestion/Performance development:
(A) Bringing Dispatch errors to Supervisors attention
(B) Bringing over-charging vendor to attention of Vendor Management
ROP: $11.00