Administrative Assistant

Administrative Assistant – Admin - Clerical - General Office

Job Responsibilities

As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create presentations. The administrative assistant will report to a manager or supervisor.

Additional responsibilities of the Administrative Assistant will include:

? Generating reports using various MS office applications

? Providing support for multiple projects

? Preparing and monitoring invoices and expense reports

• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Organize conference and meeting room bookings
• Maintain appointment diary either manually or electronically
• Coordinate meetings and organize catering
• Tidy and maintain the office

Administrative Assistant – Admin - Clerical - General Office



Job Requirements

As an Administrative Assistant you must have at least 6 months experience in a similar role. You must have strong computer skills. We are looking for someone that has strong organizational and multi-tasking skills.

Additional requirements for the Administrative Assistant will include:

• Bilingual (English & Spanish OR English & Portuguese)
• Excellent communication skills both written and verbal
• High School Degree
• Skills on MS office suite (Excel, Power Point, and Word)
• Must type at least 60 WPM
• Professional personal presentation

? Customer service orientation

? Information management

? Organizing, planning & scheduling

? Attention to detail

? Initiative, reliability & stress tolerance