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Executive Assistant To The GM - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Southaven, MS Southaven, Mississippi |
About this job
Opportunity located in Memphis, TN
General Purpose:
Responsible for performing clerical work and administrative duties, otherwise relieving supervisors and managers of routine administrative responsibilities.
Principle Accountabilities:
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
- Composes and types routine correspondence.
- Organizes and maintains file system, and files correspondence and other records.
- Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
- Coordinates manager's schedule and makes appointments.
- Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
- Arranges and coordinates travel schedules and reservations.
- Conducts research, and compiles and types statistical reports.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
- Functions as liaison between managers, leads, core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
- Prepares reports and presentations as required.
- May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.
- May maintain time and attendance records for the department's personnel.
- May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
- May verify third party invoices against services/products supplied including contract
agencies.
Must Have:
Advanced Excel Skills ( Vlook up and Pivot table)
Advanced PowerPoint Skills
Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus 1 year of general clerical experience. May require minimal functional process knowledge.
About Aerotek Commercial Staffing:
Join Aerotek Commercial Staffing®. We employ people in light industrial, light technical and office support positions across the nation. If you are looking for a competitive wage, solid opportunity, and a career path to success, contact us now! We offer comprehensive benefits to include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone, put it in the hands of a specialist. Join the Aerotek Commercial Staffing team! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
General Purpose:
Responsible for performing clerical work and administrative duties, otherwise relieving supervisors and managers of routine administrative responsibilities.
Principle Accountabilities:
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
- Composes and types routine correspondence.
- Organizes and maintains file system, and files correspondence and other records.
- Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
- Coordinates manager's schedule and makes appointments.
- Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
- Arranges and coordinates travel schedules and reservations.
- Conducts research, and compiles and types statistical reports.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
- Functions as liaison between managers, leads, core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
- Prepares reports and presentations as required.
- May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.
- May maintain time and attendance records for the department's personnel.
- May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
- May verify third party invoices against services/products supplied including contract
agencies.
Must Have:
Advanced Excel Skills ( Vlook up and Pivot table)
Advanced PowerPoint Skills
Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus 1 year of general clerical experience. May require minimal functional process knowledge.
About Aerotek Commercial Staffing:
Join Aerotek Commercial Staffing®. We employ people in light industrial, light technical and office support positions across the nation. If you are looking for a competitive wage, solid opportunity, and a career path to success, contact us now! We offer comprehensive benefits to include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone, put it in the hands of a specialist. Join the Aerotek Commercial Staffing team! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
Requirements
Administrative Assistant, Advanced Excel, Advanced Power Point
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