Office Manager / Bookkeeper - Full-time / Part-time

The Office Manager/Bookkeeper position at is multifaceted requiring experience in many Office Management, Bookkeeping, Accounting, HR and Operational areas. The Office Manager/Bookkeeper will be responsible for assuring the day-to-day operations and efficiencies of the organization. In addition, analyzing, interpreting, controlling and processing the organization's bookkeeping and financial records on a daily basis is required. These include, but are not limited to, general accounting, budgeting and forecasting, tax document preparation (excludes tax filing), insurance coverage, 401K plan administrator and internal auditing. The Office Manager/Bookkeeper will also work with the President to determine appropriate credit limits and terms for new and existing customers and vendors. The Office Manager/Bookkeeper is also responsible for the Accounts Payable/Accounts Receivable and other Cash Management requirements of the organization.
In addition to the Bookkeeping and Operational responsibilities, this position requires strong Office Management skills. As the Office Manager, this individual is responsible for organizing and supervising the administrative activities that facilitate the smooth operation of an office environment. This includes Human Resources and Operations.
Trinware is a Custom Computer System Manufacturer and Distribution Company. Previous computer hardware, manufacturing, distribution and/or computer software knowledge is required. The business is very fast paced which operates in an ever changing marketplace.

Previous MAS 90/SAGE experience is helpful but not required on the Accounting side of the operation.

Qualifications
Bachelor's Degree in Business, Finance or Accounting or related experience
Minimum of three-five years of related work experience
Knowledge of MAS90/MAS 200 or similar accounting system for customer, accounting and inventory control management (MAS experience is preferred)
Computer proficiency in the Microsoft suite (Word, Excel, Outlook, Power Point, etc.)
Strong Internet skills
Ability to interact positively with customers, vendors and employees
Ability to maintain and organize customer files, invoices, sensitive company financial data, HR records and other operational records is required
Ability to move and respond quickly in a dynamic business model and marketplace
Ability to train and manage employees effectively

Duties
Responsible for A/P, A/R and Cash Management for the Company
Maintain financial statement information via MAS 90 accounting system
Minimize expenses while maximizing profitability
Receipt of Vendor invoices into Accounting System for payment when applicable
Responsible for resolving invoice disputes and reconcile statements with customers and vendors
Maintain vendor and customer files, contacts and payment information
Maintain vendor and customer files, contacts and payment information
Submit vendor applications and establish payment terms when appropriate
Reconcile bank statements, bank accounts and credit card accounts
Cash flow management
Maintain positive vendor and customer relations
Timely response to customers with questions regarding invoices or receivables
Accurate posting of daily cash and credit card payments to customer accounts
Accurate and timely deposits
Perform weekly receivables analysis and customer contact when appropriate
Resolve invoice disputes
Determine and distribute to the office staff a list of Sales Hold customers
Work with legal counsel when necessary to begin legal proceedings for non-pay customers
Weekly payables processed to vendors in a timely and accurate fashion
Accurate posting of payables and credit card payments to vendor accounts
Positive relationship development is key with all vendors
Perform payable analysis and vendor contact when appropriate
Communicate with staff and vendors regarding
Resolve invoice disputes
Supervise and train the RMA/Customer Service personnel
Supervise and train the warehouse staff
Perform the role of HR contact
Conduct performance reviews with employees when applicable
Participate in the interview and screening process of new hires
Maintain confidential personnel files
Perform all payroll functions
Evaluate, approve, and document all requests for time off
401K Plan Administrator
Manage Company Operations assuring accurate and efficient operations
Direct Reports from some Company Departments
Train staff and personnel as required for Operations
Conduct performance reviews with direct report employees
Assure interdepartmental efficiencies
Prepare and evaluate monthly financial data
Maintain financial records for the organization
Participate in budget planning and long range goals as requested by the President
Responsible for positive employee morale
Other duties as assigned by President

Relationships
The Office Manager/Bookkeeper will report to the President

Salary
This is a full time, salaried position, commensurate with experience. Starting Salary is $45,000.00-$55,000 annually based on applicable experience. 401K, PTO (Paid Time Off) and Employee Health Insurance Package is also part of the compensation package as outlined in the Employee HR Manual. Typical hours are 8:00 AM to 5:30 PM Monday thru Friday. Additional hours may be necessary as required by the operation.
If qualified, send resumes to Tara at tara.rehrig@expresspros.com