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Administrative Assistant - Full-time
•30 days ago
| Hours | Full-time |
|---|---|
| Location | Downtown Harrisburg Harrisburg, Pennsylvania |
About this job
Position Purpose:
To provide vital administrative services to the PA Urban & Community Forestry Council. This will help the Council with its mission to improve quality of life in Pennsylvania communities through tree-related initiatives.
Description of Duties:
Council Accounting:
- The Administrative Assistant will handle all Council accounting, managing all bank accounts
- Create a Treasurers report for each board meeting
- Balance all check books
- Check writing, as needed or as requested by TreeVitalize staff
- Drawdown funds from federal accounts and keep accurate records of such drawdowns
- Complete all federal grant financial reports (quarterly PMS reports)
- Work with the Council's auditor to assist with items needed for the yearly audit
- Create invoices, as needed
Grant-related Work:
- Assist with the administration of the TreeVitalize grant program by coordinating with the Community Greening and Grant Administration Specialist
- Council grant follow-up calls, as requested by the TreeVitalize grant administrator
- Assist with the TreeVitalize coupon program
- Look for possible funding sources and apply for grants
- Federal grant administration
Communication-related Work:
- Manage the Constant Contact distribution list and distribute information, as requested
- Send out Council Board of Director's communications
- Monitor the gmail account
- Answer the Council's phone
- Check the PO Box and respond to mail, as appropriate
- Update the Council's website
- Assist with Council Webinars (1 per month)
- Assist with Council Social Media, as needed
Board and Committee Meetings:
- Set up the Council's quarterly meetings
- Attend the Council's quarterly meetings
- Record and distribute meeting minutes for the Board of Directors meetings, committee meetings, and conference calls
- Follow up on action items from the board meetings
General:
- Keep Labor & Industry payments up-to-date
- Calculate Council in-kind services
- Attend conferences - arrange to have Council booth in exhibit hall - set up booth - arrange payment for the space
- Other duties, as assigned
OTHER JOB INFORMATION:
- This is a part-time position with a maximum of 20 hours per week
- Pay will start at $14.50 per hour
- The position's workstation will be in downtown Harrisburg, PA
- The Council will pay for an appropriate bus pass or will subsidize employee parking up to the cost of that bus pass
If interested, send an electronic resume and cover letter to pacommunityforests@gmail.com. All applications must be received by September 30, 2014.
To provide vital administrative services to the PA Urban & Community Forestry Council. This will help the Council with its mission to improve quality of life in Pennsylvania communities through tree-related initiatives.
Description of Duties:
Council Accounting:
- The Administrative Assistant will handle all Council accounting, managing all bank accounts
- Create a Treasurers report for each board meeting
- Balance all check books
- Check writing, as needed or as requested by TreeVitalize staff
- Drawdown funds from federal accounts and keep accurate records of such drawdowns
- Complete all federal grant financial reports (quarterly PMS reports)
- Work with the Council's auditor to assist with items needed for the yearly audit
- Create invoices, as needed
Grant-related Work:
- Assist with the administration of the TreeVitalize grant program by coordinating with the Community Greening and Grant Administration Specialist
- Council grant follow-up calls, as requested by the TreeVitalize grant administrator
- Assist with the TreeVitalize coupon program
- Look for possible funding sources and apply for grants
- Federal grant administration
Communication-related Work:
- Manage the Constant Contact distribution list and distribute information, as requested
- Send out Council Board of Director's communications
- Monitor the gmail account
- Answer the Council's phone
- Check the PO Box and respond to mail, as appropriate
- Update the Council's website
- Assist with Council Webinars (1 per month)
- Assist with Council Social Media, as needed
Board and Committee Meetings:
- Set up the Council's quarterly meetings
- Attend the Council's quarterly meetings
- Record and distribute meeting minutes for the Board of Directors meetings, committee meetings, and conference calls
- Follow up on action items from the board meetings
General:
- Keep Labor & Industry payments up-to-date
- Calculate Council in-kind services
- Attend conferences - arrange to have Council booth in exhibit hall - set up booth - arrange payment for the space
- Other duties, as assigned
OTHER JOB INFORMATION:
- This is a part-time position with a maximum of 20 hours per week
- Pay will start at $14.50 per hour
- The position's workstation will be in downtown Harrisburg, PA
- The Council will pay for an appropriate bus pass or will subsidize employee parking up to the cost of that bus pass
If interested, send an electronic resume and cover letter to pacommunityforests@gmail.com. All applications must be received by September 30, 2014.
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