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Administrative Assistant
•30 days ago
| Hours | Part-time |
|---|---|
| Location | 6144 Condo Dr, Moorpark Moorpark, California |
About this job
ActionSportGames USA, Inc.
Administrative Assistant
Company:
ActionSportGames(R) USA, Inc. is a new established corporation with focus on manufacturing, wholesale sales and distribution of Airsoft and Airgun products within USA, Canada and South America. ActionSportGames(R) USA, Inc. is an affiliated company of ActionSportGames(R) A/S or parent company located in Denmark.
ActionSportGames(R) is a worldwide leader in the business of manufacturing replica firearms and accessories, inclusive of Airsoft guns, Airguns, Co2 guns, which are used for fun, action, sports, entertainment and for collection. ActionSportGames(R) holds 29 exclusive worldwide Firearms licenses with a corporate goal to become one of the preferred suppliers in the firearm replica business globally. In addition to ActionSportGames(R) A/S in Denmark and ActionSportGames(R) USA, Inc., we also have affiliate companies or locations in France, Sweden and Hong Kong.
Job description:
With references to the Administrative Assistant position this person will perform duties to varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Position responsibilities include a combination of answering telephone, process client virtual payments, perform account payable and receivables tasks, produce and distribute weekly receivable reports, support department managers, as needed, review all travel expenses and receipts before reimbursements, order office supplies, interface tasks with external CPA accounting agency and other vendors, and assist with general office operations requirements (i.e., cell and telephone system, computers, Fiber Optics, alarm system, etc.) in accordance with daily operation of the company. The job will also require interaction with our office in Denmark for training utilizing Software and other related tools reflective of daily work requirements. Software tools for the sales and warehouse management is based and operated on the platform established in Denmark. Hence one or more trips to Denmark for training and education must be considered in the start.
DUTIES INCLUDE BUT ARE NOT LIMITED TO:
* Assist with administrative tasks, and support responsibilities and tasks among office staff and general operation.
* Assist with coordination of sales staff airfare, car rental and hotel reservations, as need
* Assist in organizing orientation and training of new employees in Dynamics and other operational tasks in accordance with company policies and procedures set forth by ASG Management.
* Assist in coordination and implementation general business, financial and departmental filing systems
* Ensure filing systems are maintained and current
* Assist Managers in establishing procedures for record keeping and monitoring of client information
* Ensure security and confidentiality of business data and client information
* Assist with development and implement office policies and procedures as needed
* Maintain up to date task report of tasks and responsibilities
* Review all office supply acquisitions prior to purchases
* Assist with maintaining a safe and secure working environment
* Must be able to travel internationally and domestically for company training plus trade shows and events, if needed
* Must be dependable M-F to work in fast pass environment multi task position.
Qualifications
* Communication - communicates clearly and concisely verbal and written English.
* Computer skills - demonstrates proficiency with PC Microsoft Office applications with high level knowledge and experience of EXCEL and WORD and strong use of PowerPoint and Outlook, a must
* Documented work skills with Enterprise Resource Planning systems (ERP).
* Strong proven experience and skills within back office administration.
Education
* Usually at least 5 years' experience providing support to accounting department and/or as administrative assistant with related experience.
* Bachelor's degree an advantage.
Your personality
* You take initiative and are energized and engaged in your work
* You have a good sense for structure and work systematically
* You are multi task oriented
* You value integrity and understand the importance of working with confidential documents and information
* You are service minded toward the organization and external partners.
* You work independently but with respect for the organization and its goals.
Experience
* At least 5 years experience providing administrative support for management level.
Certificate/License
* Valid State Driver's License
Job Salary + Benefits
Salary negotiated upon Qualification + Benefits available after probationary period.
Administrative Assistant
Company:
ActionSportGames(R) USA, Inc. is a new established corporation with focus on manufacturing, wholesale sales and distribution of Airsoft and Airgun products within USA, Canada and South America. ActionSportGames(R) USA, Inc. is an affiliated company of ActionSportGames(R) A/S or parent company located in Denmark.
ActionSportGames(R) is a worldwide leader in the business of manufacturing replica firearms and accessories, inclusive of Airsoft guns, Airguns, Co2 guns, which are used for fun, action, sports, entertainment and for collection. ActionSportGames(R) holds 29 exclusive worldwide Firearms licenses with a corporate goal to become one of the preferred suppliers in the firearm replica business globally. In addition to ActionSportGames(R) A/S in Denmark and ActionSportGames(R) USA, Inc., we also have affiliate companies or locations in France, Sweden and Hong Kong.
Job description:
With references to the Administrative Assistant position this person will perform duties to varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Position responsibilities include a combination of answering telephone, process client virtual payments, perform account payable and receivables tasks, produce and distribute weekly receivable reports, support department managers, as needed, review all travel expenses and receipts before reimbursements, order office supplies, interface tasks with external CPA accounting agency and other vendors, and assist with general office operations requirements (i.e., cell and telephone system, computers, Fiber Optics, alarm system, etc.) in accordance with daily operation of the company. The job will also require interaction with our office in Denmark for training utilizing Software and other related tools reflective of daily work requirements. Software tools for the sales and warehouse management is based and operated on the platform established in Denmark. Hence one or more trips to Denmark for training and education must be considered in the start.
DUTIES INCLUDE BUT ARE NOT LIMITED TO:
* Assist with administrative tasks, and support responsibilities and tasks among office staff and general operation.
* Assist with coordination of sales staff airfare, car rental and hotel reservations, as need
* Assist in organizing orientation and training of new employees in Dynamics and other operational tasks in accordance with company policies and procedures set forth by ASG Management.
* Assist in coordination and implementation general business, financial and departmental filing systems
* Ensure filing systems are maintained and current
* Assist Managers in establishing procedures for record keeping and monitoring of client information
* Ensure security and confidentiality of business data and client information
* Assist with development and implement office policies and procedures as needed
* Maintain up to date task report of tasks and responsibilities
* Review all office supply acquisitions prior to purchases
* Assist with maintaining a safe and secure working environment
* Must be able to travel internationally and domestically for company training plus trade shows and events, if needed
* Must be dependable M-F to work in fast pass environment multi task position.
Qualifications
* Communication - communicates clearly and concisely verbal and written English.
* Computer skills - demonstrates proficiency with PC Microsoft Office applications with high level knowledge and experience of EXCEL and WORD and strong use of PowerPoint and Outlook, a must
* Documented work skills with Enterprise Resource Planning systems (ERP).
* Strong proven experience and skills within back office administration.
Education
* Usually at least 5 years' experience providing support to accounting department and/or as administrative assistant with related experience.
* Bachelor's degree an advantage.
Your personality
* You take initiative and are energized and engaged in your work
* You have a good sense for structure and work systematically
* You are multi task oriented
* You value integrity and understand the importance of working with confidential documents and information
* You are service minded toward the organization and external partners.
* You work independently but with respect for the organization and its goals.
Experience
* At least 5 years experience providing administrative support for management level.
Certificate/License
* Valid State Driver's License
Job Salary + Benefits
Salary negotiated upon Qualification + Benefits available after probationary period.