Retail Administrator - Full-time

Summary

Retail Administrator

There is a measurable amount of satisfaction in knowing that your ideas, talents, and experience can make a difference. Advantage Sales and Marketing, LLC (ASM) and our companies embrace diversity and the development of a performance driven culture and company. We strive to attract the most talented candidates to join our team, because we value people as our most strategic and competitive asset. Simply put, we believe in our associates and invest in them accordingly. Our positions encompass all aspects of business: sales, marketing, category management, merchandising, finance, business development, administration, information technology, human resources, and more!

Job Purpose

The Retail Administrator position requires a thorough, detail-oriented person capable of managing multiple projects with excellent follow through and accuracy. This individual will provide key operational support to Management within the Mars SF DRT to aid in the execution of Client Credit Card Programs. This is an ideal position for someone who is a problem solver, detail oriented individual seeking a career path in Administrative Management. This position offers direct project involvement in the implementation and reporting for multiple credit card programs which will includes communication with both ASM managers and Client managers via telephone, email, and in-person in a results-driven, fun, and dynamic team based culture.

Job Responsibilities

• Pull online associate PPC reporting and MasterCard charge reporting and reconcile
• Research charges with missing reporting and/or variances in reporting
• Order/terminate associate credit cards as needed
• Communication with MasterCard fraud department – file claims as needed
• Manage account balances with MasterCard including requests for replenishment funding from clients
• Posting reporting to Mars Convenience website for all companies the team administers programs for
• Daily/Weekly/Monthly reporting as needed to keep client aware of program funding and success
• Database input and profile management
• Manage Mars Wrigley payment tracker for determining payment progress
• Manage Wrigley contract payment requests through ASM Accounts Receivable system
• Update code matrix as needed
• Provide support within the retail administrator community as needed when urgent projects require additional support

Job Requirements

• AA degree and/or some college preferred
• 2-5 years of accounting and/or project support experience working with MasterCard
• Intermediate Microsoft Excel (formulas/formatting/pivot tables/VLOOKUP), Word, and Outlook
• Ability to handle multiple tasks and priorities and meet assigned reporting deadlines
• Excellent organization, time management, and reporting skills
• Strong written and oral communication skills

This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive.

Advantage Sales and Marketing, LLC is an Equal Opportunity Employer and values workplace diversity.

Responsibilities

Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Retail Administrator (RA) is responsible for administrative functions for the Retail Department.

Essential Job Duties and Responsibilities

• Support CORE Management
• Maintain Authorizations within the Retail database
• Pull and analyze reports from the Retail database
• Maintain Authorizations in the Retail database
• Post and maintain files on the CORE Connects Web site
• Work directly with Retail Sales Associates in support of Managements objectives
• Maintain Trackers for various functions within CORE on the Connects Web site
• Print and collate mailings for Retail Sales Associates as needed.

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

• Travel and Driving are not essential duties or functions of this job

Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

Education Level: (Required): High School Diploma or GED or equivalent experience

• 1-3 years of experience in administrative or retail environment. Prior sales and marketing or industry experience preferred

Skills, Knowledge and Abilities

• Intermediate level skills in Excel, Power Point, and basic Access skills
• Must have a complete understanding of retail reporting system including how to input information and pull reports, as well as serving as a contact for new users
• Must be able to effectively communicate and deal professionally with associates, clients, and customers
• Must be able to prioritize tasks, handle a variety of tasks at one time and adapt to a changing work environment
• Must be a team player
• Must perform the job safely and utilize proper safety techniques and use of equipment when appropriate.

Environmental & Physical Requirements: ASM shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Office / Sedentary Requirements: Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. A detailed Environmental and Physical Requirements document is available in the Total Rewards department.

Additional Information Regarding ASM Job Duties and Job Descriptions:

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

Are you passionate about Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Sales & Marketing LLC. Come learn why “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

Advantage Sales & Marketing LLC is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, ASM shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.