Administrative Assistant

The Administrative Contractor for the Unilever Future Leaders Program (UFLP) and North America Learning teams will provide support to both teams on a 50% divided schedule - M/W-UFLP, T/Th - Learning, F - Shared. For UFLP, the Contractor will focus on general administrative duties, expense tracking, and the creation and population of key program templates. Some key responsibilities and necessary skills include: Responsibilities: *Analyze and document cross charges from various learning program, involving detailed numbers analysis from hard copies of invoices from various vendors *Track, summarize and report on UFLP spending on an ongoing basis, leveraging hard copies of expense reports an data provide by team members. *Update monthly learning tracking reports from source data sheets and paks, involving analysis and tabulation *Pull learning reports from learning management system *Assist in building/maintaining Microsoft Office Templates for the tracking of management trainee development milestones and mass communications *Assist in update and formatting key UFLP and Learning presentations and training materials *Assist in logistics of learning programs including tracking registrations, follow up on prework, and maintaining master trackers. *Coordinate materials for learning and UFLP programs including producing name tags, name cards, bios and other collateral materials for learning programs *Help to upkeep Sharepoint sites and shared drive for UFLP and Learning *Compile monthly Learning Newsblast using MS Excel and Powerpoint. *Send monthly communications on learning cancellations Skills: *Fluent in Microsoft Office with a special focus on Powerpoint and Excel *Have previously worked with spreadsheets and presentations with solid examples to show. *Attention to detail a must *Event planning experience helpful *Ability to be flexible and handle having two managers *Work overtime as necessary based on critical need