Administrative Assistant - Customer Service Professional

Administrative Assistant - Customer Service Professional Our customer an International company with strong operations in the Tri counties (Ventura, Santa Barbara & San Luis Obispo), is looking for an Administrative Assistant - Customer Service Professional for their growing branch located in the Ventura County. This is a Temporary to Permanent Position and for the right candidate this company provides a long term and solid career. Position Summary: Supports company management by performing a variety of administrative functions. Duties include, but not limited to, document management (creation and storage), maintain and manage calendars, communicate (written and verbal) with management, coworkers and customers and works on various projects as directed. In addition compose memos, transcribe notes and research and assist in the creation of management presentations. Generate reports, handle multiple priorities (multi-task), prepare and monitor invoices and expense reports. It is extremely important to maintain confidentiality at all times. This position provides service for the customers to oversee all aspects of communication with the company by performing the following duties. Primary duties and Responsibilities: Prepares memorandums, emails, presentations and reports from notes given or as directed. Schedule appointments and manages calendars, including preparation of meeting documents. Operates switchboard, routes calls, answers and screens calls for executives/management. Provides clerical and administrative support to executives/ management team. Responds and communicates with management, sales force, customers and vendors. Handles confidential information and safeguards all confidential materials. Keeps office files, documents and work flow organized Supports Executive Assistant with various duties and projects as requested. Talks with Customers by phone and receives orders, quote requests, follow-ups and all other inquiries. Responsible for data entry of all orders for the Customer through direct contact, mail, fax or e-mail through company's sales representatives. Provides inside support to outside Sales Reps and provides expertise in solving customer's problems with any and all internal departments. Performs contract review work processes and customer Purchase Orders. Education and Experience: High school diploma or general education degree (GED) Proficient Match and English skills. Demonstrated competence in secretarial skills (typing, computer, word processor, facsimile machine and general clerical. Minimum 5 years of related experience. Knowledge, skills & Abilities: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Effectively present information in one on one and small group situations to customers, clients, and other co-workers of the organization. Ability to write professional correspondence Add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to operate various office machines and generic PC Proficient in computer applications and software (Outlook, Word, Excel, Power Point) Strong Communication and customer service skills. Pay 14.00 - 18.00 DOE If you have the required skills and experience apply at: www.manpowerjobs.com If you have any questions in regard to this opportunity contact our office at 805 983 1300