Junior Administrative Assistant - Full-time / Part-time

Overview:

Do you love your label maker and organizing things? Do you enjoy turning scribbled notes into Excel grids and organizing piles of receipts into a tidy expense report? Not afraid to roll up your sleeves and categorize files for archiving? Are you comfortable maintaining the daily routine while juggling the inevitable daily interruptions? We are looking for you!

Responsibilities:

• Assist the Sr. Executive Assistant for the GDSO division with daily office routines including:
  • Distribution of incoming mail, FedEx, faxes, etc.
  • Filing, scanning, and copying
  • Distribution of files and material to other departments or divisions
  • Preparation of outgoing mail, FedEx, courier packages
  • Preparation of meeting materials
  • Organization of information into binders, updating existing spreadsheets
  • Organization of expense receipts
  • Preparation of invoices for approval
  • Preparation of checks for mailing
  • Vendor follow up
  • Ordering lunch or other refreshments; various other basic administrative tasks.
• Participate in ad hoc projects as needed.
• Occasional off-site but local errands.

Qualifications:

• Minimum 3.2 GPA
• Working knowledge of MS Word and Excel
• Attention to detail, flexibility and ability to manage multiple competing priorities while meeting expected deadlines
• Strong analytical capabilities and problem solving skills
• Highly motivated and energetic
• Strong work ethic and tenacity
• Must have a high school diploma and be enrolled in a degree program leading to a Bachelor’s degree.
• This is a part time position. Students must be available to work 15-20 hours a week.

We are an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information or any other legally protected status.