Administrative Assistant

1

The incumbent is the first person, a caller. or visitor meets. As such, the incumbent must be professional, polite and helpful. As there are no direct lines to each office within the company, the incumbent receives all incoming calls and must direct to the appropriate personnel.









2

The incumbent receives incoming mail, opens and sorts and distributes accordingly.













































3. The incumbent prepares workorders for shop floor and enters data to the FX system.















































4. Will place orders for all production materials needed.





















































5. Is responsible for maintaining Health and Safety supplies, including First Aid.

















































6

The incumbent performs all ASN/EDI for shipping.





















































7

Based on the packing slips received by the Production Manager each day, the incumbent reconciles the information to the FX systems.





































8. The incumbent prepares all custom documentation for shipping requirements.

















































9

Weekly, the incumbent checks basic inventory of office supplies and coffee supplies and orders accordingly as well as production related material.

































10

In the event of problems with any fax machine or photocopier, the incumbent calls the appropriate Service company and follows up to ensure machine is in good operating condition.



























11

The incumbent arranges for the provision of materials and supplies for meetings which may include refreshments and or food.





































12

The incumbent also performs miscellaneous duties as assigned by the Production manager.

















































Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Grade 12 education One to three years office experience Computer skills an asset Team oriented Strong communication and organizational skills are mandatory Sound interpersonal skills with an ability to work with minimal supervision Familiarity with QS9000 is an asset Proficeient in excel and word