Receptionist

Gahanna-based statewide association is seeking a part-time receptionist. As the first point of contact for its members, this position sets the professional tone for the organization. The position is to provide a positive and professional first impression for all of our members and guests and direction and assistance to all guests upon their arrival to our facility. The position also provides all departments with administrative assistance.

Specific responsibilities include:

• Professionally welcomes and receives all incoming phone calls. Assist callers with requests/questions that can be readily answered.
• Professionally welcomes guests, monitoring all calendars to be available to receive all incoming guests and notify the appropriate staff member of their arrival.
• Monitor all calendars to notify all staff concerning upcoming activities/events occurring in the office on a timely basis. Manage conflicts of room requests and vehicle requests.
• Process all incoming and outgoing mail, deliveries, emails, and faxes and distribute or advise staff of their arrival according to established procedures.
• Maintain the mail bins and telephone extension listing and update as necessary.
• Provides data entry support to departments.
• Assist all departments in mailing fulfillment.
• Other administrative duties as required.

This position requires related job experience and appropriate education. The individual must be to understand simple instructions, short correspondence, notes, letters, and memos. The candidate must have knowledge of Microsoft Word, Excel, and Outlook and general computer use. The person should also be able to do basic math. The candidate must have the ability to deal with problems involving several known variables in situations of a routine nature. Background working with an association is ideal.

This is a wonderful, well-established organization with a beautiful office environment!