Field Event Manager

Summary

Job Summary

The Field Event Supervisor works under the direction of the Regional Manager and serves as the primary field specialist in charge of flawless execution and quality assurance of the event. This position directs use of event resources (event set-up, and equipment) to ensure maximum effectiveness of brand message and achievement of objectives. Continually optimizes quality in all areas including but not limited to: aesthetic look of set-up, event entertainment value (sound and visual), effectiveness of interaction with consumers, and total impact of mobile marketing initiative on target audience. Works closely with the client/brand, oversees event, and documents the event via reporting and pictures.

Job Responsibilities

• Execute event by increasing brand awareness and giving the consumer a positive brand experience while in the field.
• Placement and set-up/teardown of assets.
• Provide leadership to field team in order to reach program goals.
• Motivate and support team to execute without incident every time at every event.
• Document the event via reporting and pictures.
• Assign event day duties to both internal ASM and external agency staff.
• Responsible for flawless on-site event management and coordination including vendor assets.
• Responsible for event assets, transport, and maintenance of all assets.
• Communicate event updates as required to ASM Management.

• Capture key photos and provide daily and final recaps of executed events, when needed.
• Keep track of and submit expenses.
• Take proper inventory of all units when in market.
• Assist in the warehouse with palletizing assets and premiums and with packing and shipping all items necessary for activations.
• Pick up orders that account team placed for the activation.
• Complete site checks prior to event day to familiarize self with activation area as needed.
• Coordinate and perform maintenance on the vans (i.e. Carwash, oil change, speaker check, etc.).
• Prepare sets for activations to be shipped out.
• Assist in driving traffic to stores and increase sales.
• Reserve necessary rental equipment needed to execute event (truck, tents, tables etc).
• Performs related work as directed.

Personal Development / Training/ Reporting

• Participate in mandatory on-line trainings and conference calls.
• Attend possible ongoing monthly product trainings, team meetings, client trainings, etc.
• Accurately complete and submit timely HR paperwork and reports online, call reports, expense reports (if applicable), training certification quizzes, etc.

Job Requirements

• High School Diploma or equivalent work experience.
• 2-4 year college degree or equivalent work experience in related field/industry.
• Experience managing events on-site as well as having an ability to delegate tasks to a team of associates in order to achieve event goals.
• A thorough knowledge of principles of effective brand marketing, specifically mobile marketing.
• Proven experience in effective communications, consumer and client relations, and management.
• Engaging and outgoing personality.
• Excellent organization and writing skills.
• Detail oriented with exceptional time management and multi-task approach.
• Needs to have the ability to stand and interact with customers and staff, by moving away from the event station as needed in order to promote sales and manage the event for the entire length of the shift (other than legally required breaks/meal periods).
• Certain events may require an associate to drive and operate your own or company leased vehicle (to include mobile trucks, cars and/or vans) transporting event assets to and from worksite.
• Carrying,lifting, lowering appliances/equipment weighing up to 30 lbs a distance of 20 feet and up to 10 feet overhead.
• Must be capable of bending and kneeling, reaching and lifting and squatting for short periods of time etc.
• Certain product demonstrations may require specialized talent, experience, expertise, skills, knowledge, certification, or duties in order to be eligible to conduct a particular event. If an associate does not satisfy the particular requirements for the specialized event, he/she would remain eligible for the standard, non-specialized events otherwise available to all associates in the position (to the extent such positions are available). Examples of the talent, expertise, experience, skills, knowledge, certification, or duties which may be required to conduct a specialized event include (without limitation): ability to satisfy requirements necessary to conduct product demonstrations involving alcoholic beverages; Food Safety Certification; Responsible Alcohol Server Certification, ability to conduct hot and/or cold food preparation (including without limitation use and handling of sharp objects, cooking appliances, and other food-related tools/equipment); video game/other consumer electronics knowledge, skills, and experience.

Other Requirements:

• Must perform the job safely and utilize proper safety techniques and use of equipment when appropriate.
• Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time.

Travel Requirements

• Ability to travel to event location specific to each program assigned. Some overnight travel may be required.

Physical Demands

• Never (0% of shift): Sit, push/pull more than 50 pounds, work on unprotected heights, operate mechanical machinery, be exposed to marked changes in temperature and humidity, be exposed to harmful fumes and/or other pollutants and lift and/or carry more than 50 pounds.
• Occasionally (up to 33% of time): Crawl and/or climb, push/pull between 20 and 50 pounds (medium), and lift and/or carry 20 - 50 pounds (medium).
• Frequently (33-66%): Bend and/or stoop and push/pull up to ten pounds (sedentary).
• Continuously (66-100% of shift): Stand, kneel, push/pull 11 - 20 pounds (light), use feet and/or legs for repetitive motion left and right, use hands and/or arms for fine manipulation, simple grasping, firm grasping (pushing pulling arm controls) and repetitive motion and lift and/or carry up to 20 pounds (sedentary to light).

Advantage Sales & Marketing, LLC is proud to be an Equal Opportunity Employer

Responsibilities

Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Field Event Manager serves as the primary field specialist in charge of flawless execution and quality assurance of the event. This position directs use of event resources (event set-up, and equipment) to ensure maximum effectiveness of brand message and achievement of objectives. Continually optimizes quality in all areas including but not limited to: aesthetic look of set-up, event entertainment value (sound and visual), effectiveness of interaction with consumers, and total impact of mobile marketing initiative on target audience. Works closely with the client/brand, oversees event, and documents the event via reporting and pictures.

Essential Job Duties and Responsibilities

• Acts as primary field authority/main point of contact
• Placement and set-up/teardown of assets
• Provide leadership to field team in order to reach program goals
• Motivate and support team to execute without incident every time at every event
• Document the event via reporting and pictures
• Assign event day duties to both internal ASM and external agency staff
• Responsible for flawless on-site event management and coordination including vendor assets
• Responsible for event assets, transport, and maintenance of all assets
• Communicate event updates as required to ASM Management

Personal Development / Training/ Reporting

• Participate in mandatory on-line trainings and conference calls.
• Attend possible ongoing monthly product trainings, team meetings, client trainings, etc.
• Accurately complete and submit timely HR paperwork and reports online, call reports, expense reports (if applicable), training certification quizzes, etc.

Supervisory Responsibilities:

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements:

• Travel and Driving is an essential duty and function of this job
• Travel up to 10%

Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

Education Level: (Required): High School Diploma or GED or equivalent experience



(Preferred): Bachelor's Degree

• 2-4 years of work experience in related field/industry
• Experience managing events on-site as well as having an ability to delegate tasks to a team of associates in order to achieve event goals.

Skills, Knowledge and Abilities

• A thorough knowledge of principles of effective brand marketing, specifically mobile marketing.
• Proven experience in effective communications, consumer and client relations, and management.
• Engaging and outgoing personality.
• Excellent organization and writing skills.
• Detail oriented with exceptional time management and multi-task approach.
• Needs to have the ability to stand and interact with customers and staff, by moving away from the event station as needed in order to promote sales and manage the event for the entire length of the shift (other than legally required - breaks/meal periods).
• Certain events may require an associate to drive and operate your own or company leased vehicle (to include mobile trucks, cars and/or vans) transporting event assets to and from worksite.
• Carrying, lifting, lowering appliances/equipment weighing up to 30 lbs. a distance of 20 feet and up to 10 feet overhead.
• Must be capable of bending and kneeling, reaching and lifting and squatting for short periods of time etc.
• Certain product demonstrations may require specialized talent, experience, expertise, skills, knowledge, certification, or duties in order to be eligible to conduct a particular event. If an associate does not satisfy the particular requirements for the specialized event, he/she would remain eligible for the standard, non-specialized events otherwise available to all associates in the position (to the extent such positions are available). Examples of the talent, expertise, experience, skills, knowledge, certification, or duties which may be required to conduct a specialized event include (without limitation): ability to satisfy requirements necessary to conduct product demonstrations involving alcoholic beverages; Food Safety Certification; Responsible Alcohol Server Certification, ability to conduct hot and/or cold food preparation (including without limitation use and handling of sharp objects, cooking appliances, and other food-related tools/equipment); video game/other consumer electronics knowledge, skills, and experience.

Environmental & Physical Requirements: ASM shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Field / Administrative Requirements:

Incumbent must be able to perform the essential functions of the job. Work may be performed in an office, field, retail store, or warehouse environment. Typically requires the ability to spend 66%+ hours each work day doing the following activities: engage in considerable physical activity, ability to lift and/or push up to 50 pounds, stand on feet for long periods of time, use products or cook food as appropriate for the demonstration, and may be required to work in extremely cold conditions (i.e. refrigerated and freezer sections). Also required to travel and drive. The use of proper safety practices when handling the products and/or cooking is essential. A detailed Environmental and Physical Requirements document is available in the Total Rewards department.

Additional Information Regarding ASM Job Duties and Job Descriptions:

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

Are you passionate about Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Sales & Marketing LLC. Come learn why “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

Advantage Sales & Marketing LLC is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, ASM shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.