Administrative Assistant

Maintain manager’s calendar including meeting set-up, travel arrangements, preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, etc.
Perform routine administrative tasks including phone coverage, ordering office supplies, distributing mail, filing, photocopying, faxing, etc.
Prepare and distribute routine correspondence including memos, organizational charts, phone rosters, contracts, forms, etc.
Design, format and update presentations, non-routine correspondence and resource manuals.
Prepare, update and maintain spreadsheets, databases and reports.
Plan and coordinate department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc.
Prepare and process purchase orders, invoices, check requests, expense reports, etc.
Coordinate and assist with hiring process including scheduling interviews, new hire paperwork, offer letters, etc.
May develop and maintain department site on the Intradexx.
Assist with budget preparation, monitoring, analyzing and reporting.
Back-up other Administrative Assistants as needed.
Perform other duties as assigned.

Part-time position, 8 AM to noon, Monday through Friday. Potential for temp-to-hire.

Job Requirements

EDUCATION:
High School diploma or GED required
Associates Degree preferred

EXPERIENCE:
3 - 5 years of related administrative or office experience