Administrative Assistant

Job Purpose: To assist in the daily operations of the office manager and upper level management

Key Responsibilities:

• Clerical duties- answer phones, take messages, write up work orders
• Filing- maintain and organize job files
• Job costing- Match invoices with purchase orders, check for accuracy in pricing
• Maintain company fleet- schedule maintenance, keep track of fuel consumption, and vehicles whereabouts ect.
• Update and maintain company contacts- vendors, customers, and job contacts
• Assist in the submittal process- performing research and putting together submittal packages
• Order office supplies
• Place orders with vendors for task receptacles, portable toilets, cranes ect.
• Record meeting minutes for weekly progress meetings
• Type proposals and letter

Personal Attributes:

• Must be a self-motivated individual with positive attitude
• Reliable
• Ability to be a team player
• Strong ability to communicate both written and orally
• Must have professional demeanor with good customer service skills
• Detail oriented
• Strong computer skills using Microsoft Office; ie Word, Excel, and Outlook
• Working knowledge of QuickBooks

About Aerotek:

Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .