Payroll Manager - Full-time / Part-time

Job Description

Payroll Manager




DEPARTMENT NAME: Finance

REPORTS TO: Controller

POSITION SUMMARY:

The Payroll Manager is the subject matter expert responsible and accountable for managing the processing of all US, UK, and AU Company payrolls, ensuring compliance for processing, regulatory, tax filing, reporting, stock administration and management of payroll staff. The successful candidate will have an extensive background in payroll management, preferably in the software business with experience in medium to large, multi-national organizations.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s Degree in a related field or equivalent professional work experience. CPP - Certified Payroll Professional preferred.
• 7 - 10 years’ experience managing a multi-state and multi-national payroll department, including 5 years overseeing staff.
• Proven ability to lead, manage and motivate staff in a fast paced environment and handle multiple tasks simultaneously.
• Thorough understanding of the impact on payroll of Health Care and other US and international legislation
• Advanced knowledge and experience with ADP - Work Force Now.
• Perform SWOT analysis on internal processes, experience designing and implementing controls under Sarbanes-Oxley, involvement in long term business planning and forecasting.
• Experience with atock administration and working knowledge of stock administration software.
• Advanced skills with MS Office; Expert knowledge with Excel.
• Must possess a strong working knowledge of payroll taxes at the federal, state and local levels.
• Consistently demonstrates positive, proactive and problem solving behaviors.?
• Experience with tax reporting, filing procedures and General ledger
• Must be a team player who enjoys supporting internal clients and collaborating with external vendors.
• Excellent organizational and time management skills.

GENERAL DUTIES AND RESPONSIBILITIES:
This is a representative list of the general duties the position may be asked to perform and is not intended to be all-inclusive.

• Manages US multi-state, and international payroll for 1000 + employees to ensure accuracy and timeliness of regular payrolls
• Critically reviews and analyzes current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Develop and prepare related metrics and reporting to senior management and internal business and finance partners.
• Provides leadership and coaching to payroll staff. Manage internal resources to optimize workflow
• Reviews and maintains company's time and attendance interface with payroll. Investigates any discrepancies, reviews controls and implements changes as necessary.
• Provides support for financial and workers’ compensation audits, verifies W-4s, ensures timely remittance of 401(k) contributions and tracking of PTO.
• Resolves all inquiries promptly.
• Ensures correct reporting of all employee W-2 data and timely distribution.?
• Partners with HR and Benefits in aligning and implementing a more sophisticated payroll and benefits system.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).

MINIMUM ATTRIBUTES REQUIRED TO PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION:

• Ability to read, listen and communicate effectively, both verbally and in writing.
• Ability to accurately input information using a moderately complex computer system/financial applications.
• Ensures sensitive information is always confidential and properly filed in designated locked areas.
• Ability, on a consistent basis, to perform work activities requiring cooperation, instruction, persuasion, or speaking with others.
• Ability, on a consistent basis, to maintain attention and concentration for extended periods of time.
• Ability, on a consistent basis, to function in a high stress environment, under substantial time pressure.

SCOPE OF SUPERVISION/AUTHORITY:

• This position is a lead position in the accounting department with supervision of other personnel. This position is a management professional position.
• Duties are performed under limited supervision.
• Decision making authority is broad due to the scope of assignments. Decisions regarding changes in company policy or procedure to be made in conjunction with supervisor; recommendations and suggestions should accompany.