Exec Assist, VP - Full-time

The Executive Assistant typically reports to two Vice Presidents but may support other Directors or teams as necessary; having frequent contact with senior management, necessitating the use of discretion and judgment.

Responsibilities:
1. Performs advanced, diversified and confidential clerical/assistant duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
2. Initiates routine and some non-routine correspondence. Composes responses to inquiries and directs to appropriate personnel.
3. Distributes requests for information, tracks progress and follows up on actions taken.
4. Uses initiative to ensure matters pending response are completed in a timely fashion.
5. Completes assignments that may be of a confidential nature; including, correspondence, forms, tables, proposals, and somewhat complex reports. Using proper grammar and punctuation is of essence.
6. May track time and attendance for self and team.
7. Screens telephone calls and visitors, and resolves routine and some complex inquiries.
8. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
9. May take notes during meetings and produce minutes.
10. Takes an active role in on-boarding new employees, actively participates in orienting, and assuring training for new members and orders supplies as necessary.
11. Coordinates internal moves and office reconfigurations for departments, including phone, PC, and furniture as necessary.
12. May track department budget and reconcile expense.
13. Opens, sorts and distributes mail. Sends outgoing mail using appropriate mail service, orders office supplies, and files correspondence and other documents in the filing system.
14. Operates a personal computer and business software.
15. Takes complete ownership of specific, ongoing projects, independent of managers. T
16. he employee may provide support for projects involving various Committees and/or, and Board/Audit Committee related activities.
17. The employee will deal with highly confidential information and will take accountability for various projects with general guidance.

Qualifications

Essential Skills:
• Minimum of a high school diploma/GED required
• Minimum of 5 years’ relevant experience
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint and Access; examples of tasks involve:
o The development of initial drafts of PowerPoint presentations
o Or the development of Excel Spreadsheets for tracking or calculation purposes
o Entering data and/or running reports out of an Access Database
• May arrange and coordinate large conferences, dinners, lunches and other special events
• May offer solutions to business problems.
We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.