The job below is no longer available.
You might also like
in Ponte Vedra Beach, FL
Administrative Assistant
•30 days ago
Hours | Full-time |
---|---|
Location | Ponte Vedra Beach, FL Ponte Vedra Beach, Florida |
About this job
Primary Responsibilities:
- Reflect the core values of Hill Home Care, Inc. and Jax Home Health, Inc., (d.b.a. an independently owned and operated Home Instead Senior Care franchise)
- Create and put together admin folders (excluding pay sheets)
- Fill out employee forms and government forms
- Order office supplies as needed
- Oversee and coordinate maintenance of office and office equipment, i.e., cleaning service, copiers, phones, faxes, alarm systems, muzak, etc.
- Coordinate all services for computers with Southern PC, i.e., server problems, networking, software systems
- Manage all office credit cards
- Manage phone system updates internally
- Update inter-office phone lists and email lists as needed
- Update marketing materials as needed (price sheets, defining the differences)
- Assist with filing as needed for CEO and President
- Manage phone calls and appointments for CEO and President when necessary
- Type documents for executive team
- Calculate monthly revenue reports for CEO and President
- Update organizational charts as needed
- Revise Preferred Provider Agreements as needed
- Type monthly newsletter
- Assist executive team with expense reports
- Organize breakfast, lunch and/or snacks for Management meetings
- Coordinate staff dinners, parties and monthly staff birthday parties for Jax
- Assist accounting department with ACH, AR and any other accounting duties necessary
- Input new CAREGivers into ADP upon hire
- Work in QuickBooks as needed for the Accounting Supervisor
- Manage insurance “Certificates of Liablilty”
- Coordinate all travel arrangements for management team
- Answer each incoming call in a friendly, professional and knowledgeable manner
- Cover front desk when receptionist is away
- Forward all new client calls to the Client Relations Manager
- Communicate client and CAREGiver concerns or problems with executive staff other staff members as appropriate
- Maintain regular attendance at the office to execute job responsibilities
- Demonstrate open and effective communication with the CEO, President, colleagues and CAREGivers
- Create and build ads for all new hires
- Create job descriptions
- Maintain all administrative staff personnel files
- Assist with payroll
- Quarterly employee reports
- Yearly EEO-1 report