Recruiting Coordinator

Our scientific company HQ in Waltham, MA is seeking an immediate Talent Coordinator to work onsite and coordinate with other offices to assist with national recruiting efforts.

Typical Day/Week

• Report to 4 recruiters nationally and schedule all interviews for candidates within a particular division
• 40 interviews scheduled per week on average, which is high volume/fast paced
• Schedule across all time zones in US
• Draft/submit offer letters in final stages of hiring process
• Enter New reqs into online system
• Book Phone Screens, Conference Rooms, Live interviews
• Assist with travel arrangements for all interviews across US
• Initiate Drug and Background Checks once offer is accepted

Essential Duties and Responsibilities:

• Manage talent administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
• Scheduling on-site interviews, coordinating interview schedules
• Assisting with candidate interview travel, scheduling pre- and post-interview review sessions
• Forwarding candidate referrals to the appropriate recruiter
• Applicant tracking
• Employment correspondence
• Data entry for background/drug screen administration
• Contact for requisition initiation and approval process
• Compiles data for monthly recruitment metrics
• System admin for applicant tracking system

Minimim Qualifications:

• BS Degree highly preferred with 0-2 years of professional experience in a HR/Recruiting/Talent Acq department. They love candidates who are entry level with 3 months or above as an intern in a corporate setting.
• A strong interest in life sciences and scientific manufacturing is highly preferred
• Excellent attention to detail, organization and accuracy skills. Proven ability to schedule complex appointments and interviews across multiple time zones and locations.
• MS Office and Outlook proficiency is required.
• Experience working with HRIS, ATS Strong customer focus Ability to multi-task in a fast-paced environment Flexibility to deal with changing schedules and priorities is a plus.
• Excellent communication skills: oral, written and listening skills. Ability to maintain a high level of confidentiality. Ability to work with remote team members and hiring managers

About Aerotek:

Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 844 895-8598 or email . However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.