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Bookkeeper / Office Assistant - Full-time / Part-time
•30 days ago
| Hours | Part-time, Full-time |
|---|---|
| Location | 113 Greentree Ct, Belleville, Illinois |
About this job
Quick Books ,Microsoft Office, Process Statements, Payables & Receivables. Computer Skills & Knowledge of accounting. Answers telephones in a professional and friendly manner, directs calls, takes messages.These are a must. Will train to operate mail machine ... References a must Top pay relaxed atmosphere / no dress code .Spanish helpful
Bookkeeper / Office Assistant (North Babylon)
Compensation: Based on Experience
* We are a well-established retail store with wholesale customers. Looking to add an experienced full time Bookkeeper to our team.. IMMEDIATE POSITION AVAILABLE.
* Job Purpose: Responsible for providing administrative support by performing bookkeeping functions and handling general office tasks.
General Duties (as well as other special projects as assigned):
* Processes Accounts Payable and Accounts Receivable, run checks, bill customers and clients, and prepare bank deposits, ensuring that the correct general ledger accounts are debited or credited accordingly.
* Responsible for tracking Purchase orders from installers.
* Responsible for tracking and receiving timely payments of various rental properties. Communicating with tenants regarding any issues. (Spanish speaking a plus)
* Responsible for running monthly statements
* Monitors, tracks, and processes commissions.
* Responds to vendor inquires and fosters positive relationships regarding accounts payable / receivable.
* Answers telephones in a professional and friendly manner, directs calls, take messages, and performs reception coverage.
* Prepares invoices, reports, memos, letters, emails, and other documents using QuickBooks, Word, Excel spreadsheets, Outlook, and Publisher.
* Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers, Endicia mailing systems.
* Maintains and updates filing, supplies, mailing, and database systems.
* Opens, sorts, and distributes incoming correspondence, including faxes and email.
* Performs online research for special projects as requested..
* Provides administrative, clerical and project support directly to the owners.
* Serves as gatekeeper to incoming queries for Owner; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
* Organizes the logistics of special events such as our yearly golf outing.
Skills/Qualifications:
* Must have a minimum of 3 years experience in a bookkeeping/administrative role; including Accounts Payable and Receivables background.
* Requires knowledge of administrative and clerical procedures.
* Strong customer service background.
* Must possess proficiency with QuickBooks and Microsoft Office applications.
* Well-developed communication skills and ability to interact with all levels of staff.
* Ability to work independently in a fast-paced environment and to manage multiple priorities and strict deadlines
* Individual must be a self starter, have a strong attention to detail and be highly organized.
* Good writing, analytical and problem solving skills.
* Strong verbal and written communication skills.
* Computer Savvy.
Knowledge of beepers a plus
SALARY BASED ON EXPERIENCE.
We are committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education and experience.
Bookkeeper / Office Assistant (North Babylon)
Compensation: Based on Experience
* We are a well-established retail store with wholesale customers. Looking to add an experienced full time Bookkeeper to our team.. IMMEDIATE POSITION AVAILABLE.
* Job Purpose: Responsible for providing administrative support by performing bookkeeping functions and handling general office tasks.
General Duties (as well as other special projects as assigned):
* Processes Accounts Payable and Accounts Receivable, run checks, bill customers and clients, and prepare bank deposits, ensuring that the correct general ledger accounts are debited or credited accordingly.
* Responsible for tracking Purchase orders from installers.
* Responsible for tracking and receiving timely payments of various rental properties. Communicating with tenants regarding any issues. (Spanish speaking a plus)
* Responsible for running monthly statements
* Monitors, tracks, and processes commissions.
* Responds to vendor inquires and fosters positive relationships regarding accounts payable / receivable.
* Answers telephones in a professional and friendly manner, directs calls, take messages, and performs reception coverage.
* Prepares invoices, reports, memos, letters, emails, and other documents using QuickBooks, Word, Excel spreadsheets, Outlook, and Publisher.
* Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers, Endicia mailing systems.
* Maintains and updates filing, supplies, mailing, and database systems.
* Opens, sorts, and distributes incoming correspondence, including faxes and email.
* Performs online research for special projects as requested..
* Provides administrative, clerical and project support directly to the owners.
* Serves as gatekeeper to incoming queries for Owner; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
* Organizes the logistics of special events such as our yearly golf outing.
Skills/Qualifications:
* Must have a minimum of 3 years experience in a bookkeeping/administrative role; including Accounts Payable and Receivables background.
* Requires knowledge of administrative and clerical procedures.
* Strong customer service background.
* Must possess proficiency with QuickBooks and Microsoft Office applications.
* Well-developed communication skills and ability to interact with all levels of staff.
* Ability to work independently in a fast-paced environment and to manage multiple priorities and strict deadlines
* Individual must be a self starter, have a strong attention to detail and be highly organized.
* Good writing, analytical and problem solving skills.
* Strong verbal and written communication skills.
* Computer Savvy.
Knowledge of beepers a plus
SALARY BASED ON EXPERIENCE.
We are committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education and experience.