Administrative Assistant/Data coordinator - Part-time

Summary
As an Administrative Assistant / Data Coordinator your responsibilities will be to handle, organize and maintain several company databases. It will also be part of your duties to research, real estate data providers to compile the information records used for ongoing company marketing. You will be responsible for preparing, scheduling, and producing a weekly mail campaign using mail merge techniques to compile and complete our mass mailing projects. Additional Responsibilities include, contacting public records departments, title companies, and other data record vendors to interact over the phone and via email, in the process of requesting specific real estate data files.

Duties and Responsibilities
* Collaborate with the Managing Director to learn and manage data research acquisition routine, Manage all data extracts and imports files
* Manage all customer and real property data base communication tracks on a daily basis
* Manage preparation and mailing of daily output from correspondence tracks and ad hoc mailings in a timely fashion
* Coordinate quality control of all information records
* Collaborate proactively with outsourced Information Technology providers and other key information systems-related vendors
* Perform telephone/office reception when necessary
* Other duties as assigned by the Managing Director

Knowledge, Skills and Abilities
* High School diploma and two years of experience in a busy, automated office
* Superior organizational skills and attention to detail
* Proven proficiency with Microsoft Excel and Word
* Familiarity with mail-merge projects preferred
* Database experience will be considered a plus
* Strong communication and multi-tasking skills
* Must be comfortable with verbal interaction with data vendors and list provides, via phone and email
* Ability to work in a team environment and with staff in other departments

Attributes
* Systematic problem-solver with the ability to self-start and direct
* Desire to work within a collaborative team environment
* Flexible and adaptive to change; positive attitude and a focus on finding solutions
* Willingness to go outside normal job functions to accomplish goals and tasks is essential

Working Conditions
* Small but growing Privately held company in the Debt finance / real estate industry
* Standard office environment - Blue Jeans acceptable and Casual Dress attire.
* Part-time hours are anticipated to average 25 hours per week.
* This position could become a full time position if both parties so desire.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job.

Application Procedure
Candidates must submit the following documents in PDF or MS Word format via email
* Letter of application
* Resume
* Mandatory - acceptable Hourly Wage, or Acceptable Salary requirements Must be included with Resume, to be considered for this position.