The job below is no longer available.
You might also like
in Portland, OR
- $29
est. per hour United Pacific • 14d agoUrgently hiring 2.3 mi Use left and right arrow keys to navigate - $29
est. per hour United Pacific • 2d agoUrgently hiring 9 mi Use left and right arrow keys to navigate - $29
est. per hour Powerback • 6h agoUrgently hiring 6.8 mi Use left and right arrow keys to navigate - $29
est. per hour Powerback Rehabilitation • 6h agoUrgently hiring 6.8 mi Use left and right arrow keys to navigate 
$30est. per hour SYSCO • 4d agoUrgently hiring 12.1 mi Use left and right arrow keys to navigate
Administrative Assistant III (Temporary 6 months)
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Portland, Oregon |
About this job
Provide diverse administrative support requiring a thorough understanding of regional policies and procedures under minimal supervision of one (1) or more individuals at the department head or director level.
Essential Functions:
* Open incoming mail, determine routing: may prepare responses to general nature inquiries.
* Establish, maintain or revise office and supervisors filing systems to meet needs and demands for records.
* Handle many telephone callers independently without direction from supervisor; determine which matters warrant supervisors attention.
* Prepare varied correspondence, reports, tables, schedules related to supervisors work with little or no guidance.
* Some which may involve obtaining, organizing and planning suitable presentation of content.
* May take meeting minutes.
* Provide or arrange for varied office services, including purchasing, reproduction and distribution.
* Maintain supervisor's calendar and make changes in scheduling when needed.
* Schedule appointments and make arrangements for conferences and meetings.
* May include coordinating catering and food supplied at meetings or conferences.
* Maintain budget records, process requisitions, invoices and personnel forms.
* Make travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees.
* Maintains and coordinates itineraries and preparation for travel related activities.
* Process expense reports and credit card billing statements.
* May also be accountable for tracking or maintaining department specific information in databases or systems.
* Other duties as assigned.
Basic Qualifications:
Experience
* Minimum three (3) years of experience utilizing progressively responsible administrative work/support skills.
* Experience in customer service or client relations.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Good oral and written communication skills.
* Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
* Ability to work in a fast paced team environment.
* Proficiency in taking and recording minutes.
* Working knowledge of specialized subject matter, specialized office equipment&complex office systems.
* Proficient in business software including MS Office, Excel and PowerPoint.
Preferred Qualifications:
* N/A
Essential Functions:
* Open incoming mail, determine routing: may prepare responses to general nature inquiries.
* Establish, maintain or revise office and supervisors filing systems to meet needs and demands for records.
* Handle many telephone callers independently without direction from supervisor; determine which matters warrant supervisors attention.
* Prepare varied correspondence, reports, tables, schedules related to supervisors work with little or no guidance.
* Some which may involve obtaining, organizing and planning suitable presentation of content.
* May take meeting minutes.
* Provide or arrange for varied office services, including purchasing, reproduction and distribution.
* Maintain supervisor's calendar and make changes in scheduling when needed.
* Schedule appointments and make arrangements for conferences and meetings.
* May include coordinating catering and food supplied at meetings or conferences.
* Maintain budget records, process requisitions, invoices and personnel forms.
* Make travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees.
* Maintains and coordinates itineraries and preparation for travel related activities.
* Process expense reports and credit card billing statements.
* May also be accountable for tracking or maintaining department specific information in databases or systems.
* Other duties as assigned.
Basic Qualifications:
Experience
* Minimum three (3) years of experience utilizing progressively responsible administrative work/support skills.
* Experience in customer service or client relations.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Good oral and written communication skills.
* Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
* Ability to work in a fast paced team environment.
* Proficiency in taking and recording minutes.
* Working knowledge of specialized subject matter, specialized office equipment&complex office systems.
* Proficient in business software including MS Office, Excel and PowerPoint.
Preferred Qualifications:
* N/A
Your Privacy Choices