Admin Assistant-Senior

Marriott International offers you the opportunity to find the hospitality job and career journey that's right for you. With more than 1100 managed properties and 18 brands you'll find us in your neighborhood and in more than 74 countries across the globe. Find Your World at Marriott.

JOB SUMMARY

Provides administrative support duties to the Senior Vice President, Information Technology and other department staff as directed. Collaborates closely with other administrative and management staff to coordinate calendars for meetings, travel, etc. Develops alternatives/solutions for unique and recurring assignments. Interprets internal policies and procedures and functions as a resource to others. Handles confidential and sensitive information.

CANDIDATE PROFILE

Education and Experience

Required

5 years' experience in an administrative assistant to Vice President or similar executive role Undergraduate degree or equivalent experience.

Preferred

Knowledge and experience in a full-range of administrative processing including a strong working knowledge of Microsoft Office Suite 2010 (including Outlook, Word, Excel, PowerPoint) Strong working knowledge of Marriott internal work-enabling systems (PeopleSoft AP, MarrExpress, Cliqbook, Mosaic, Request Center, etc.) Basic department budget accounting experience Strong customer service skills Calendar management skills Good interpersonal skills Possesses a high level of discretion Ability to prioritize and manage multiple projects simultaneously. Knowledge of Marriott corporate culture, resources, and organizational structure. Strong written and oral communications skills Ability to work independently and collaborate with peers

CORE WORK ACTIVITIES

Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow-up; directs calls to the appropriate person or takes messages. Makes travel arrangements, as necessary, evaluating alternatives and making decisions regarding pricing and logistical issues Manages calendar activities for Sr. Vice President & Vice President, as appropriate and agreed to Coordinates meetings including meeting rooms, equipment and catering Consolidates, coordinates and posts information to overall department TeamShare site, newsletters and other communications Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds to the caller with research results Composes correspondence or creates documents, often on behalf of the Sr. Vice President & Vice President Identifies areas where new administrative policies and procedures may be necessary within a department and may initiate projects to develop the new policy or procedure. Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. May have responsibility for a specific departmental process/system, which entails research, and analytical responsibilities. Processes expense reports related to business purposes, travel and team expenditures Provides planning and/or administrative support for enterprise wide efforts such as global conferences, meetings, projects, etc. May be asked to coordinate efforts of admins in department Manages conference and/or meeting rooms (scheduling, logistics, maintenance) Coordinate visits and meetings with vendors and external consultants

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.