Accounting Clerk (AM shift)

Buena Vista Palace Hotel & Spa

Job overview

The Accounting Clerk is responsible for ensuring the key functions of revenue, cash, accounts receivable, and accounts payable are completed in a timely and accurate manner.

Requirements

Education & Experience:

• At least 2 years related experience in hotel accounting or hotel front desk area, or combined, with a high school diploma. College courses in an associate field preferred.
• Knowledgeable in the use of front desk and food/beverage computer systems.
• to understand and utilize calculators and computer equipment and applications, to include word processing and excel spreadsheet applications.

Physical requirements:

• Able to work on week-ends, holidays, and/or different shifts.
• Flexible and long hours sometimes required.
• Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Mental requirements:.

• Must be able to convey information and ideas clearly.
• Must be detail-oriented and accurate.
• Must be organize and able to multi-task.
• Must be analytic and fast-learner.
• Must routinely meet deadlines.
• Must be able to work with and understand financial information and data, and basic mathematical functions.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be willing to cross train in other accounting or hotel-related areas.
• Must be able to prioritize job functions in order to meet deadlines.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be able to work with more experienced accounting staff.

What you will be doing

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Buena Vista Palace Hotel & Spa standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Comply at all times with Buena Vista Palace Hotel & Spa standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Audit and balance all revenue, cash and credit card transactions of all cashiers.
• Develop a working knowledge of night audit functions and able to produce night audit reports.
• Monitor hotel revenues to ensure the accurate recording and report variances to Accounting management.
• Monitor and audit internal financial controls associated with the income stream (revenue posting, package handling, adjustment posting, cash handling).
• Monitor all accounting office purchases, proper utilization and maintenance of accounting office equipment, records storage and management.
• Comply with the Daily Income Audit checklist and ensure that critical operational procedures are accomplished on a daily basis to include credit card reconciliation and transmission, daily deposits, cash over/short reporting, bank audits, allowances and paid outs, etc.
• Communicate with the Rooms Division to minimize allowances, declined credit cards, unauthorized rate adjustments, maximize complete property backup for all paperwork, credit card transactions for all Guest Service Agents.
• Participate in month-end financial statements closing and in general ledger accounts reconciliation.
• Develop a working knowledge of the accounts payable and accounts receivable positions and functions and be able to perform these duties in the event of vacation, absence or turnover.
• Performs other general accounting functions as may be required by Management.
• Monitor and prepare accounting reports in accordance with requirements meeting various due dates and deadlines, i.e. Daily Revenue Report, Cash Over/Short and Daily Income Journal.

Interstate Hotels & Resorts is an EEO/AA/Minorities/Females/Disabled/Veterans employer