The job below is no longer available.
Office Technician (typing)
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | san diego, California |
About this job
Under the supervision of the Parole Agent II, Supervisor, the Office Technician (OT) independently performs both routine and complex clerical functions for the Armstrong Oversight Program, District Court Compliance Unit. The incumbent is expected to consistently exercise a high degree of imitative and independence in performing the following clerical and organizational duties:
40% Provides clerical support to Armstrong Oversight Program, District court Compliance Unit, which includes preparing less complex correspondence, typing and proofreading memoranda, letters and reports, including confidential correspondence and/or documents. Type and distribute employee's probation and annual performance reports. Maintain records that deal with sensitive and confidential issues. Process employee timesheets and employee training requests accurately and timely.
20% Maintain calendars/schedules for staff, arranges meetings, conference calls and makes travel arrangements including transportation and lodging accommodations. Review travel expense claims prior to submission for payment to accounting, process mileage logs in a timely manner. Responsible for maintaining and ordering equipment and supplies as needed.
20% Photocopying or arranging for mass printing of materials, distribution of materials through various mail delivery systems and hand delivery, maintain filing systems tracking of controlled correspondence and other assignments to assure timely completion and create and maintain a subject/correspondence filing system.
15% Maintain and update databases, generate reports, and provide distribution as necessary, and assists with the clerical support of the Armstrong Oversight Program, District Court Compliance Unit.
5% respond to routine inquiries from field staff and outside agencies. Refer general public and employees telephone calls to staff for appropriate disposition and other duties as required.
To apply for this position, a State Application (STD 678) must be submitted to the contact person listed. In the "Explanations" section of the STD 678, you must indicate your appointment eligibility (list, transfer, permissive reinstatement, training and development, non-testing appointment, etc.). All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit CalHR Job Descriptions and type in either the class code or title of the classification you are applying for.
ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL
40% Provides clerical support to Armstrong Oversight Program, District court Compliance Unit, which includes preparing less complex correspondence, typing and proofreading memoranda, letters and reports, including confidential correspondence and/or documents. Type and distribute employee's probation and annual performance reports. Maintain records that deal with sensitive and confidential issues. Process employee timesheets and employee training requests accurately and timely.
20% Maintain calendars/schedules for staff, arranges meetings, conference calls and makes travel arrangements including transportation and lodging accommodations. Review travel expense claims prior to submission for payment to accounting, process mileage logs in a timely manner. Responsible for maintaining and ordering equipment and supplies as needed.
20% Photocopying or arranging for mass printing of materials, distribution of materials through various mail delivery systems and hand delivery, maintain filing systems tracking of controlled correspondence and other assignments to assure timely completion and create and maintain a subject/correspondence filing system.
15% Maintain and update databases, generate reports, and provide distribution as necessary, and assists with the clerical support of the Armstrong Oversight Program, District Court Compliance Unit.
5% respond to routine inquiries from field staff and outside agencies. Refer general public and employees telephone calls to staff for appropriate disposition and other duties as required.
To apply for this position, a State Application (STD 678) must be submitted to the contact person listed. In the "Explanations" section of the STD 678, you must indicate your appointment eligibility (list, transfer, permissive reinstatement, training and development, non-testing appointment, etc.). All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit CalHR Job Descriptions and type in either the class code or title of the classification you are applying for.
ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL