Multi-State Payroll Specialist

Brighter Brain is a Management and Consulting company with a focus on the B2B technology sector. Headquartered on the north side of Atlanta, we work with emerging companies to help them with talent acquisition and retention. Brighter Brain also seeks to invest in and partner with entrepreneurs who seek the venture capital and executive expertise needed to be able to successfully go to market.

Multi-State Payroll Specialist job duties will include:

• Overseeing payroll for all salaried, hourly and off shore employees

• Processing a bi-weekly, Multi-state payroll utilizing an QuickBooks Online & ADP Enterprise system

• Compiling and maintaining all employee payroll data

• Maintaining "time off" data that includes vacation time, sick days, personal days and other paid-time-off information

• Processing wage garnishments, child support orders and tax levies

• Assisting with the payroll administration aspects of the company’s 401K

• Processing scheduled wire transfers for all required payroll tax transmittals

• Recording of payroll and related journal entries to Quickbooks based on ADP supplied reports

• Summary schedules to management regarding payroll expenses

• Assisting and cordinating receipt of approved time sheets that are necessary for payroll and invoicing

• Assisting with special projects as needed

The skills and experience needed include:

• At least five years of experience with a payroll

• Experience processing salaried and hourly employees

• Experience processing a multi-state payroll

• Experience using QuickBooks Online & ADP Enterprise software

• Process pay runs according to required schedule; assist in the maintenance of payroll-related accounts.

• Respond to questions and special requests from employee and management regarding payroll items.

• Balance earnings and deduction totals, calculate and prepare general ledger entries, inspect automated system output, determine and correct out-of-balance conditions, prepare and file tax reports, gather payroll data for inclusion in financial statements, and research and prepare special reports for management.

• Coordinate and complete payroll tax activities, ensuring compliance with local, state, and federal regulations and payment and filing of local, state, and federal payroll tax returns.

• Understand garnishment laws to ensure correct priority setting and timely remittance of all child support, levies, and garnishments.

• Prepare various accounting papers, schedules, exhibits, and summaries, and journal entries.

• Understand and complete maintenance of PTO and related records, including holidays and vacations.

• Work with Information Systems department and other departments to ensure successful implementation of payroll system updates and revisions.

• Maintain a high degree of discretion in handling confidential/sensitive information and exercise initiative in all assigned areas, high integrity, and accountability standards.

• Create and maintain good communications (verbally and in writing) and relationship with other Company departments, branches, employees, outside vendors, and customers by addressing and resolving concerns quickly.

• Perform other duties as needed, directed, or assigned.