The job below is no longer available.
Administratve Assistant IV
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Hillsboro, Oregon |
About this job
Provide diverse complex administrative support and or manages the office affairs of an executive, director level position, or large functional area requiring a thorough understanding of regional policies and procedures under minimal supervision.
Essential Functions:
* Sign routine correspondence on behalf of supervisor, or in own name.
* Receive requests for information concerning supervisor's programs; advise when material can be furnished and prepare it or follow up to see that such material is prepared in an appropriate and timely manner.
* Provide support or be responsible for coordination of independent special projects.
* May assist in the budget process and maintain budget records.
* May coordinate, review and oversee the work of subordinate clerical employees.
* Receives telephone and personal callers, in absence of supervisor, screen those which can be handled by others; make referrals, answer questions not requiring research or technical knowledge.
* Act on supervisor's behalf in accomplishing general and complex administrative matters which may involve making decisions and commitments within scope of delegated authority.
* Make all necessary travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees.
* Maintains and coordinates itineraries and preparation for travel related activities, including travel reports.
* Maintain supervisor's calendar or multiple calendars and schedule appointments and conferences; assure that supervisor is fully briefed on matters to be considered before scheduled meetings.
* Includes coordinating catering and food supplied at meetings or conferences.
* Provide a wide variety of services requiring a high degree of skill in office methods and functions.
* Maintain budget records, process requisitions, invoices and personnel forms.
* Process expense reports and credit card billing statements.
* Other duties as assigned.
Basic Qualifications:
Experience
* Minimum five (5) years of professional administrative experience and/or experience utilizing progressively responsible administrative/executive level administrative support skills.
* Experience in customer service or client relations.
* Experience developing presentations.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Excellent oral and written communication skills.
* Demonstrated ability to prioritize and complete detailed complex work with accuracy and within time line requirements.
* Ability to work in a fast paced team environment.
* Ability to execute duties using highest level of tact and integrity.
* Proficiency in taking and recording minutes.
* Working knowledge of specialized subject matter, specialized office equipment&complex office systems.
* Proficient in business software including MS Office, Excel and PowerPoint.
Preferred Qualifications:
* N/A
Essential Functions:
* Sign routine correspondence on behalf of supervisor, or in own name.
* Receive requests for information concerning supervisor's programs; advise when material can be furnished and prepare it or follow up to see that such material is prepared in an appropriate and timely manner.
* Provide support or be responsible for coordination of independent special projects.
* May assist in the budget process and maintain budget records.
* May coordinate, review and oversee the work of subordinate clerical employees.
* Receives telephone and personal callers, in absence of supervisor, screen those which can be handled by others; make referrals, answer questions not requiring research or technical knowledge.
* Act on supervisor's behalf in accomplishing general and complex administrative matters which may involve making decisions and commitments within scope of delegated authority.
* Make all necessary travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees.
* Maintains and coordinates itineraries and preparation for travel related activities, including travel reports.
* Maintain supervisor's calendar or multiple calendars and schedule appointments and conferences; assure that supervisor is fully briefed on matters to be considered before scheduled meetings.
* Includes coordinating catering and food supplied at meetings or conferences.
* Provide a wide variety of services requiring a high degree of skill in office methods and functions.
* Maintain budget records, process requisitions, invoices and personnel forms.
* Process expense reports and credit card billing statements.
* Other duties as assigned.
Basic Qualifications:
Experience
* Minimum five (5) years of professional administrative experience and/or experience utilizing progressively responsible administrative/executive level administrative support skills.
* Experience in customer service or client relations.
* Experience developing presentations.
Education
* High School Diploma or General Education Development (GED) required.
License, Certification, Registration
* N/A
Additional Requirements:
* Excellent oral and written communication skills.
* Demonstrated ability to prioritize and complete detailed complex work with accuracy and within time line requirements.
* Ability to work in a fast paced team environment.
* Ability to execute duties using highest level of tact and integrity.
* Proficiency in taking and recording minutes.
* Working knowledge of specialized subject matter, specialized office equipment&complex office systems.
* Proficient in business software including MS Office, Excel and PowerPoint.
Preferred Qualifications:
* N/A
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