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Finance Coordinator (Legal) - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Dublin, California |
About this job
GENERAL PURPOSE:
The Finance Coordinator will report to the Manager, Legal Finance, and will be responsible for critical professional services expense tracking, accruals, reporting and ad hoc analysis. The Finance Coordinator will track legal projections from outside firms, review and code invoices for payment, and will assist in the preparation of the monthly forecast and the month-end close journals. The Finance Coordinator will be responsible for assisting in the review and QC process of the quarterly Board of Directors materials, annual Proxy, other Company filings, and Legal department projects.
ESSENTIAL FUNCTIONS:
Professional Services Tracking - Track all legal invoices submitted through the Serengeti system. Send out monthly projections to all legal firms to assist in the preparation of the monthly forecast which is submitted to Finance. Work with attorneys to review projections, create new matters set up new firms in Serengeti and Ariba.
Accounts Payable - Review all invoices and code for approval in the Ariba system. Process check requests for legal settlements and other expenditures. Track all settlements and unbudgeted expenses. Review aged invoices, research, and resolve invoice/ payment discrepancies.
Monthly forecast - Assist with the preparation of the monthly forecast using legal firm projections, reviewing non-exempt payroll and travel, and upcoming expenses.
Month-End Close Journal Entries - Run PeopleSoft reports to review department expenditures, prepare journal entries based on invoice accruals, and support entries with proper documentation and approvals.
Board Meeting and Related Materials - Assist in the preparation of the Board, Audit, and Nominating Books using the Boardvantage system. Perform a detailed review of all drafts (proof, format, count pages). Suggest changes and identify errors/inconsistencies, as applicable.
Analytics - Prepare monthly legal expense Scorecard, Employment Litigation analytics and annual Litigation Recap for the Audit Committee.
Other - Review of Proxy, various filings, and other duties and special projects as assigned.
COMPETENCIES:
* Problem Solving * Drive for Results
* Priority Setting * Organizational Agility
* Integrity and Trust * Business Acumen
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
* A four-year degree in Finance or Accounting is preferred.
* 2+ years' experience in Finance or Accounting
* Strong analytical skills.
* Detail oriented, with a strong emphasis on accuracy.
* Good oral and communication skills.
* Proficient with Microsoft Excel, PowerPoint, and Word.
* System savvy
* Ability to work independently or as a team member on projects of all sizes.
* Ability to cope with pressure and changing priorities.
* Confidentiality concerning all projects.
PHYSICAL REQUIREMENTS/ADA:
No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
Job frequently requires sitting, handling objects with hands.
Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 pounds.
Vision requirements: Ability to see information in print and/or electronically.
SUPERVISORY RESPONSIBILITIES:
None
The Finance Coordinator will report to the Manager, Legal Finance, and will be responsible for critical professional services expense tracking, accruals, reporting and ad hoc analysis. The Finance Coordinator will track legal projections from outside firms, review and code invoices for payment, and will assist in the preparation of the monthly forecast and the month-end close journals. The Finance Coordinator will be responsible for assisting in the review and QC process of the quarterly Board of Directors materials, annual Proxy, other Company filings, and Legal department projects.
ESSENTIAL FUNCTIONS:
Professional Services Tracking - Track all legal invoices submitted through the Serengeti system. Send out monthly projections to all legal firms to assist in the preparation of the monthly forecast which is submitted to Finance. Work with attorneys to review projections, create new matters set up new firms in Serengeti and Ariba.
Accounts Payable - Review all invoices and code for approval in the Ariba system. Process check requests for legal settlements and other expenditures. Track all settlements and unbudgeted expenses. Review aged invoices, research, and resolve invoice/ payment discrepancies.
Monthly forecast - Assist with the preparation of the monthly forecast using legal firm projections, reviewing non-exempt payroll and travel, and upcoming expenses.
Month-End Close Journal Entries - Run PeopleSoft reports to review department expenditures, prepare journal entries based on invoice accruals, and support entries with proper documentation and approvals.
Board Meeting and Related Materials - Assist in the preparation of the Board, Audit, and Nominating Books using the Boardvantage system. Perform a detailed review of all drafts (proof, format, count pages). Suggest changes and identify errors/inconsistencies, as applicable.
Analytics - Prepare monthly legal expense Scorecard, Employment Litigation analytics and annual Litigation Recap for the Audit Committee.
Other - Review of Proxy, various filings, and other duties and special projects as assigned.
COMPETENCIES:
* Problem Solving * Drive for Results
* Priority Setting * Organizational Agility
* Integrity and Trust * Business Acumen
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
* A four-year degree in Finance or Accounting is preferred.
* 2+ years' experience in Finance or Accounting
* Strong analytical skills.
* Detail oriented, with a strong emphasis on accuracy.
* Good oral and communication skills.
* Proficient with Microsoft Excel, PowerPoint, and Word.
* System savvy
* Ability to work independently or as a team member on projects of all sizes.
* Ability to cope with pressure and changing priorities.
* Confidentiality concerning all projects.
PHYSICAL REQUIREMENTS/ADA:
No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
Job frequently requires sitting, handling objects with hands.
Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 pounds.
Vision requirements: Ability to see information in print and/or electronically.
SUPERVISORY RESPONSIBILITIES:
None