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Assistant Exec Admin
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Northford, Connecticut |
About this job
Executive Administrative Assistant
Honeywell has an immediate need for an Executive Administrative Assistant position within Honeywell Fire Safety (HFS), a strategic business unit of Automation Control Solutions (ACS). This position will support several executives on the global leadership team including the Vice President/General Counsel, Vice President of Human Resources, and other executives as needed. This position is responsible for proactively managing a wide range of executive and administrative duties and processes required to directly support the executive leadership team. Will be responsible for frequent management of multiple, complex and/or high-priority projects concurrently, which require considerable coordination, discretion, and follow-through to successfully meet requirements.
Other responsibilities include:
* Schedule appointments and meetings and closely maintain calendars
* Make complex travel arrangements (domestic and international) and ensure prompt and accurate completion of travel and expense reporting
* Handle sensitive business communications, data and other information with confidentiality and discretion
* Maintain on-line team rooms and other leadership communication tools
* Maintain strong communications and network within the HFS and ACS administrative teams regarding issues of travel, meeting schedules, report completion, etc
* Utilize knowledge of company operations, policies, and department functions to perform assigned duties, proactively and with minimal direct supervision
* Create and maintain a strong Management Operating System (MOS) to ensure performance and priorities are aligned
* Other project work, as assigned
Basic Qualifications:
* Minimum of 5 years experience to include direct support of executive leader or leadership staff.
* 5 years of experience with software programs including MS PowerPoint, Excel, Outlook and Word.
* 1 year of experience coordinating international and domestic travel. 1 year of administrative legal experience.
* 1 year of experience coordinating/managing events including multiple 3rd party vendors, transportation logistics and other complex event planning requirements.
Additional Qualifications:
* Two or four-year degree in business, economics or related field.
* Handle multiple tasks simultaneously and autonomously
* Work efficiently and effectively in a high-pressure environment
* Ease of working in multiple databases as needed to assist in contract management (Ariba experience a plus), as well as third party legal vendor billings management.
* Previous experience working with legal documents, including NDAs and contracts, and management of outside legal vendor billings
* Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality
* Strong problem solving skills including ability to proactively anticipate requirements and identify/mitigate potential issues before they occur
* Detail orientated with expertise establishing/maintaining organized administrative processes and systems
* Ability to effectively and comfortably communicate with internal customers from diverse cultural backgrounds across the globe
* Enthusiastic with a positive outlook and "can-do" attitude
* Willing to work extended hours/schedules as needed. Strong written/oral communications skills, including proficiency with timely consolidation and distribution of reports and meeting agendas, minutes, action items, etc.
Honeywell has an immediate need for an Executive Administrative Assistant position within Honeywell Fire Safety (HFS), a strategic business unit of Automation Control Solutions (ACS). This position will support several executives on the global leadership team including the Vice President/General Counsel, Vice President of Human Resources, and other executives as needed. This position is responsible for proactively managing a wide range of executive and administrative duties and processes required to directly support the executive leadership team. Will be responsible for frequent management of multiple, complex and/or high-priority projects concurrently, which require considerable coordination, discretion, and follow-through to successfully meet requirements.
Other responsibilities include:
* Schedule appointments and meetings and closely maintain calendars
* Make complex travel arrangements (domestic and international) and ensure prompt and accurate completion of travel and expense reporting
* Handle sensitive business communications, data and other information with confidentiality and discretion
* Maintain on-line team rooms and other leadership communication tools
* Maintain strong communications and network within the HFS and ACS administrative teams regarding issues of travel, meeting schedules, report completion, etc
* Utilize knowledge of company operations, policies, and department functions to perform assigned duties, proactively and with minimal direct supervision
* Create and maintain a strong Management Operating System (MOS) to ensure performance and priorities are aligned
* Other project work, as assigned
Basic Qualifications:
* Minimum of 5 years experience to include direct support of executive leader or leadership staff.
* 5 years of experience with software programs including MS PowerPoint, Excel, Outlook and Word.
* 1 year of experience coordinating international and domestic travel. 1 year of administrative legal experience.
* 1 year of experience coordinating/managing events including multiple 3rd party vendors, transportation logistics and other complex event planning requirements.
Additional Qualifications:
* Two or four-year degree in business, economics or related field.
* Handle multiple tasks simultaneously and autonomously
* Work efficiently and effectively in a high-pressure environment
* Ease of working in multiple databases as needed to assist in contract management (Ariba experience a plus), as well as third party legal vendor billings management.
* Previous experience working with legal documents, including NDAs and contracts, and management of outside legal vendor billings
* Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality
* Strong problem solving skills including ability to proactively anticipate requirements and identify/mitigate potential issues before they occur
* Detail orientated with expertise establishing/maintaining organized administrative processes and systems
* Ability to effectively and comfortably communicate with internal customers from diverse cultural backgrounds across the globe
* Enthusiastic with a positive outlook and "can-do" attitude
* Willing to work extended hours/schedules as needed. Strong written/oral communications skills, including proficiency with timely consolidation and distribution of reports and meeting agendas, minutes, action items, etc.