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Office Technician (typing) - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Monterey, California |
About this job
TIME BASE: FULL-TIME, LIMITED TERM - 24 MONTHS - (MAY BECOME PERMANENT AT A LATER DATE) -- THIS POSITION IS ELIGIBLE TO RECEIVE A $190.00 PER MONTH INSTITUTIONAL WORKER SUPERVISION PAY (IWSP) DIFFERENTIAL
WORK SHIFT: MONDAY -- FRIDAY, 8:00 -- 5:00
LOCATION: CALIFORNIA PRISON INDUSTRY AUTHORITY, CORRECTIONAL TRAINING FACILITY, HIGHWAY 101 NORTH, SOLEDAD, CA 93960
DESCRIPTION OF DUTIES: The Office Technician (Typing) is responsible for CALPIA records management in Administration at CTF-Soledad and Salinas Valley State Prison. Files all PAR 018's, duty statements, Job Opportunity Bulletins, tracks and files lost hours, processes payment packages, and various budget documents. This position is also the back-up for the Account Technician for inmate payroll and reconciles vendor invoices against Enterprise Resource Planning system (ERPLx) receiving documents. This position is responsible for reconciling all staff time sheets for CTF-Soledad and Salinas Valley State Prison. Processes various Inmate Employability Program (IEP) reports, orders and maintains supplies for use in administration. Types, files, and is responsible for records management. Tracks Purchase Orders, Service and Expense Orders, Transfers, and any other forms that may be required. Processes, verifies and reconciles invoices involving payment packages to factories and customers, performs CALPIA database transactions, enters shipping notes on customer sales orders, communicates and follows through with inquiries involving vendors, customers, Central Office, factory, and field personnel regarding orders or payment issues, resolves problems in billing and payment packages, compiles and prepares data for budget purposes and deadlines. Takes minutes in staff meetings as required. May be responsible for the supervision of two (2) inmates performing clerical duties for a total of 173 hours per pay period.
SKILLS AND ABILITIES: Ability to read and write English at a level required for successful job performance, spell correctly, operate a typewriter, calculating machine, and computer using industry standard software, work rapidly, accurately, and legibly. Knowledge of methods, practices and terminology used in general office clerical work and statistical record-keeping work. Willingness to follow a prescribed routine.
WHO MAY APPLY: Applicants currently in the above classification or within lateral transfer range, reinstatement or those with list eligibility and all other types of recruitment may be considered.
HOW TO APPLY: Please refer to: www.jobs.ca.gov. Click on Career Planning then Classification Specifications. The Search Term for this position is OFFICE TECHNICIAN (TYPING). Applications will be screened, and only the most qualified will be scheduled for an interview. Please indicate if you are a SROA/Surplus employee on your application. Please indicate the classification and position number on your application, failure to provide this information will result from elimination in the hiring process.
SUBMIT APPLICATIONS: Send a standard State application (Form 678), available at: www.jobs.ca.gov, to:
California Prison Industry Authority, Human Resources, Attn: Certification Unit, 560 East Natoma Street, Folsom, CA 95630.
DATE POSTED: 06/23/15
CONTACT: SHANNON PANCHO AT CAREERS@CALPIA.CA.GOV
PLEASE NOTE: A notation or reference on the application to other materials, such as see attached resumes, will not be considered. Your application must be postmarked by the postal service or received by the final filing date. Applications may be filed in person, but must be received by the close of business the day of the final filing date. Applications received after the final filing date will not be considered.
WORK SHIFT: MONDAY -- FRIDAY, 8:00 -- 5:00
LOCATION: CALIFORNIA PRISON INDUSTRY AUTHORITY, CORRECTIONAL TRAINING FACILITY, HIGHWAY 101 NORTH, SOLEDAD, CA 93960
DESCRIPTION OF DUTIES: The Office Technician (Typing) is responsible for CALPIA records management in Administration at CTF-Soledad and Salinas Valley State Prison. Files all PAR 018's, duty statements, Job Opportunity Bulletins, tracks and files lost hours, processes payment packages, and various budget documents. This position is also the back-up for the Account Technician for inmate payroll and reconciles vendor invoices against Enterprise Resource Planning system (ERPLx) receiving documents. This position is responsible for reconciling all staff time sheets for CTF-Soledad and Salinas Valley State Prison. Processes various Inmate Employability Program (IEP) reports, orders and maintains supplies for use in administration. Types, files, and is responsible for records management. Tracks Purchase Orders, Service and Expense Orders, Transfers, and any other forms that may be required. Processes, verifies and reconciles invoices involving payment packages to factories and customers, performs CALPIA database transactions, enters shipping notes on customer sales orders, communicates and follows through with inquiries involving vendors, customers, Central Office, factory, and field personnel regarding orders or payment issues, resolves problems in billing and payment packages, compiles and prepares data for budget purposes and deadlines. Takes minutes in staff meetings as required. May be responsible for the supervision of two (2) inmates performing clerical duties for a total of 173 hours per pay period.
SKILLS AND ABILITIES: Ability to read and write English at a level required for successful job performance, spell correctly, operate a typewriter, calculating machine, and computer using industry standard software, work rapidly, accurately, and legibly. Knowledge of methods, practices and terminology used in general office clerical work and statistical record-keeping work. Willingness to follow a prescribed routine.
WHO MAY APPLY: Applicants currently in the above classification or within lateral transfer range, reinstatement or those with list eligibility and all other types of recruitment may be considered.
HOW TO APPLY: Please refer to: www.jobs.ca.gov. Click on Career Planning then Classification Specifications. The Search Term for this position is OFFICE TECHNICIAN (TYPING). Applications will be screened, and only the most qualified will be scheduled for an interview. Please indicate if you are a SROA/Surplus employee on your application. Please indicate the classification and position number on your application, failure to provide this information will result from elimination in the hiring process.
SUBMIT APPLICATIONS: Send a standard State application (Form 678), available at: www.jobs.ca.gov, to:
California Prison Industry Authority, Human Resources, Attn: Certification Unit, 560 East Natoma Street, Folsom, CA 95630.
DATE POSTED: 06/23/15
CONTACT: SHANNON PANCHO AT CAREERS@CALPIA.CA.GOV
PLEASE NOTE: A notation or reference on the application to other materials, such as see attached resumes, will not be considered. Your application must be postmarked by the postal service or received by the final filing date. Applications may be filed in person, but must be received by the close of business the day of the final filing date. Applications received after the final filing date will not be considered.