Accounts Payable Clerk

Specialty's Cafe & Bakery, a healthy concept that focuses on quality and guest service is expanding! We currently have over locations and are rapidly expanding in California and the Pacific Northwest. We are proud to say that we achieve our goals by recognizing every team member’s contributions and efforts; by fostering a work environment that is motivating, fast-paced, and fun.

We are currently seeking an Accounts Payable Clerk to assist with day to day AP activities and period-end closing. This position reports directly to the Accounting Supervisor.

Responsibilities:

• Maintain invoice filling system. Manage collection, documentation and filing of 750-1000 invoices per week.
• File all invoices weekly according to company filing system.
• Scan and distribute necessary documents and maintain database of scanned documents
• Assist with organization of weekly check runs of 125 – 150 checks per week. Collect physical invoice copies from files to submit as back up for each check.
• Organize and enter invoices into the SAGE accounting system for weekly and period close. Be able to process and audit 750 to 1000 invoices per week from 41+ restaurant locations in three working days.
• Interface with online invoice entry system to ensure that all invoices are entered to the correct vendor and GL code.
• Use critical thinking to decide if an invoice entered in the online invoice entry system is valid, erroneous or needs more investigation. Alert supervisor of discrepancies between physical invoices and online system.
• Work with vendors to ensure that all invoices are received timely and paid. Request missing invoice copies and report findings to supervisor. Assist on vendor issues as directed by supervisor.
• Assist with 1099 preparation at the end of the year.

Required Skills

• Associate degree in accounting/business or equivalent experience
• Exceptional attention to detail
• Ability to manage 700-1000 invoices per week
• Exceptional 10 key skills for fast data entry
• Ability to think critically, ask questions and take direction
• Experience with MS Outlook and Excel
• Ability to stand for extended periods of time

Preferred, but not required

• Experience with Sage accounting software
• Bachelor's degree in accounting/business or equivalent experience
• Restaurant accounting experience
• Positive attitude and sense of humor

Specialty’s Café and Bakery is an equal opportunity employer and offers an environment which treats all of our employees with mutual trust and respect. We encourage open and honest communication and recognize creativity

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