Office Assistant / Data Entry - Full-time / Part-time

We have a full-time/part-time opening for a Office Assistant / Data Entry.

Must be able to work various shifts per week and be available weekdays.

• Must have 1 or more years experience.

Wage: $29

We are looking for a personable, motivated and detail-oriented person for our fast-paced tax office. Professional office experience a plus.

Responsibilities may include: greeting clients, answering busy phones, scheduling appointments, filing, general knowledge of MS Word (data entry) and Excel.

Duties:
* Prepares work to be accomplished by gathering and sorting department documents and information.

* Strong Military men and woman needed for this job also.

* Verifies information by comparing information to original source; recalculating totals.
* Completes documents by entering/typing data from source materials
* Revises documents by entering/retyping edited data.
* Verifies documents by proofreading and rechecking requirements.

* Maintains historical records by filing documents.
* Secures information by completing data base backups.
* Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
* Maintains work flow by sorting and delivering information.

* Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Data Entry Skills, Word Processing, Thoroughness, Supply Management, Organization, Typing, Attention to Detail, Decision Making, Informing Others, Internal Communications, Results Driven




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We are seeking a Receptionist/Office Assistant with outstanding client service skills on a multi-line telephone system. This person will be the first contact for prospective clients of our law firm and will be responsible for taking detailed messages. A professional and positive demeanor is a MUST. Additional responsibilities include maintaining client files, filing, copying, faxing, and related administrative duties. Ideal candidate will be self-motivated, meticulous and possess strong organizational skills. Proficiency in Microsoft Word is required.

General Duties:
- Manage the reception area by greeting visitors at the door, accompanying them to meeting rooms as needed, and keeping them comfortable while waiting (offer coffee/tea, restroom access, etc.)
- Organize new hire interviews and paper work
- Orientation of new hires
- Coordinate any office/maintenance requests
- Organize and coordinate lunches for the team and meetings
- Order all office & kitchen supplies
- Ship and receive/disburse daily packages
- Stock the kitchen with drinks, snacks, paper goods, etc., on a daily basis and handle related deliveries upon arrival
- Keep office tidy overall
- Post daily on social media in conjunction with management's direction
- Strong Military men and woman needed for this job also.

Executive Assistant Duties:
- Make travel arrangements
- Schedule meetings for the CEO and upper management
- Handle personal errands

Job Requirements:
- College degree
- 1 year + office reception/admin experience
- Motivated and proactive attitude
- Ability to think ahead and assess possible needs
- Positive team player with upbeat personality
- Ability to multitask well
- Ability to problem solve
- Social media knowledge
- Strong knowledge of general Microsoft Office programs
- Strong Military men and woman needed for this job also.


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The Order Entry Clerk is responsible for entering new application information, such as buyers, sellers, property and lenders, into the Soft Pro system so a new file can be opened and a title search/abstract can be ordered.
Generates introductory letters and questionnaires confirming initial Title Insurance order request from the attorney or real estate agent.
Verifies property information utilizing county online resources.
Creates initial file folder (physical and virtual on internal network).
Responds quickly to all requests and provides periodic updates to the customer until the initial order is requested and confirmed. Documents transaction status in the Soft Pro system and pipeline report
Builds and maintains relationships with the Lender network
Performs other duties as assigned
Job Qualifications

Education, Certification, and License Requirements
High school diploma or GED
Experience
Previous experience in an order or data entry role preferred
Knowledge, Skills, and Abilities

Thorough understanding of the service process with the ability to build strong working business relationships
Strong customer service skills
Proficiency in Microsoft Office suite of products
Good oral and written communications skills
Ability to multitask in a fast-paced environment
Strong attention to detail
Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)














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Data Acquisition Specialist

The Data Acquisition Specialist role is both challenging and dynamic, filled with performance-based incentives and opportunities for growth. You will be a key player on a goal-oriented team that has created the leading worldwide marketplace for secondary capital equipment. This position has high visibility within all departments at CAE, and requires that the Listings Entry and Quality Specialist work closely with our trading team.

Responsible for the production of non-CRF data collection specification documentation.
Defines the study specific non-CRF data handling strategy.
Collaborates with SMT to agree on vendor expectations for the collection and transfer of data.
Reviews and refines the technical requirements with service provider to establish the transfer of non-CRF data.
Responsible for configuring the data loading tools based on data collection specifications.
Receives, uploads, confirms and communicates status of test data transfers to validate the file format and database structure.
Performs verification and resolves data transmission, file format and loading errors with data providers.
Proactively checks all inbound non-CRF electronic data for any potentially unblinding data as defined in the protocol and ensures study integrity by sequestering unblinding data until data release is authorized.
Represent CDM on IxRS sub teams and works with the Study Management Team to develop IxRS specifications and implement the system.
Coordinates and plans subfunction activities to meet program-level deliverables and timelines.
Effectively communicates ideas, project goals and status of work to senior management.
Proactively develops solutions to complex problems requiring the regular use of ingenuity and innovation.
Sets targeted timeframes for deliverables and anticipates potential scenarios that may result in timeline delays; able to influence and negotiate a positive outcome.
Proactively develops contingency plans to reduce impact of risks that may occur, to analyze effectiveness of strategies and to monitor and review risks.
Qualifications
You're someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies.Where a job title is not considered the final definition of who you are, but the starting point.
Qualifications and Requirements:

Requires a B.A./B.S. or equivalent with significant experience in one or more Clinical Data Management , Biometrics or relevant clinical development functions.
Knowledge of core clinical data management applications (Clinical data management systems, electronic data capture, query tools, web browser, MS Office suite).
Clinical data management system experience (EDC Medidata Rave preferred). Knowledge of electronic data handling and UNIX systems. Knowledge of SDTM and CDISC.
Ability to apply advanced principles, theories and concepts for CDM as a whole.
Understanding of the conceptual basis for data management conventions, standards and processes.
Good understanding of the role of data management, biostatistics and statistical programming in the drug development process.
Ability to develop solutions to complex problems.
Ability to grasp industry trends and apply them to work within the organization.
Ability to multi-task and effectively set own priorities. Strong organizational skills.
Strong communication and interpersonal skills.

Primary responsibilities

Database management: quickly and accurately add to and maintain quality of large amounts of data in our proprietary database
Information dissemination: gather and input data, tracking objectives and executing trader requests
Work closely with our trading team to create and update asset listings
Efficiently manage and prioritize workflow with minimal oversight
Edit and post equipment photos, descriptions and configurations on the CAE website
Basic video editing

Required Qualifications

Bachelor's degree from an accredited institution
Forensic attention to detail
High level of computer proficiency
Basic Photoshop and iMovie skills
Database experience or listings management experience
Mandarin or Cantonese language experience is a plus, but not required

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Medical Office Receptionist

Our Medical Receptionists perform all functions necessary to maintain an efficient workflow of all front office duties. The receptionist may also be assigned to variable front office tasks including appointment scheduling, insurance verification, and medical records. They must work cooperatively as a team and demonstrate behaviors of trust and respect toward others. As a member of our team, they must also be enthusiastic, self-motivated, and pay strong attention to detail.

KEY JOB DUTIES/RESPONSIBILITIES:
Greet all patients as they arrive in a friendly, courteous, and professional manner.
Demonstrate and maintain a working knowledge of customer service principles, and departmental expectations regarding customer service.
Document in the computer system all necessary demographic, insurance, and financial information
Compile or retrieve scheduled reports from computer system.
Collect co-payments, or co-insurance. Advise patients/guarantor as to their liability, and obtain payment in full, or secure payment arrangements in keeping with clinic policy.
Be prepared at all times to perform any job related to the pre-access/registration process
Demonstrates competence to perform assigned responsibilities in a manner that meets the age-specific and developmental needs of members served by the department.
Appropriately adapts assigned assessment, treatment, and/or service methods to accommodate the unique physical, psycho-social, cultural, age specific and other developmental needs of each member served.
Perform other duties as assigned, included but not limited to maintaining a clean and presentable working environment for self, fellow workers and patients in all areas of the clinic.

SKILLS & ABILITIES:
Knowledgeable and efficient with Insurance Verification
Bilingual (English and Spanish) preferred.
Proficient in MS Office computer applications and be able to operate a calculator.
Must have understanding of basic medical terminology
Excellent communication skills
Must be able to handle multiple duties and deadlines
Ability to maintain confidentiality a must

EDUCATION & EXPERIENCE
High School Diploma, or equivalent required
Minimum of 1-3 years office experience in a health care setting required
Previous customer service experience preferred

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Business Analyst

The business analyst manages assigned development projects by developing detailed plans, defining scope and priorities, scheduling, ensuring project deadlines are established and adhered to, and communicating the project goals and processes to the stakeholder. In addition the business analyst is responsible for documenting project progress including implementation, timeline, issues, risks and successes.

Duties and Responsibilities

* Works with end users to determine needs (data, screens, processes, reports) and develop scope.
* Researches and documents existing workflows and systems and makes recommendations where improvements could be made.
* Responsible for drafting detailed specifications that reflects the user's needs. These specifications may be used internally or given to external vendors or consultants.
* Develops project implementation plans and oversees the development process.
* Acts as ASTM's liaison with external vendors and consultants
* Holds regular meetings with department managers to communicate the status of ongoing development work. The incumbent must work particularly closely with staff managers, the publications/marketing staff, and the meetings department.
* Conforms to generally accepted I/T and Web standards as adopted by ASTM.
* Works independently with a minimum amount of supervision.
* Tests and reviews new systems or revisions prior to implementation, and develops user training and procedures.
* Keeps current with advances in both technology and technique (i.e.: web, client/server; rapid application development techniques; relational database methodology).
Qualifications

* Experience in project planning, including cost/benefit analysis and resource allocation.
* Thorough knowledge of information technology concepts and technologies and computer systems hardware and software, including various systems architectures and protocols; PC, client/server.
* Thorough knowledge of SDLC methodologies (waterfall & agile)
* Ability to configure software, "work" the keyboard, write scripts and queries on an as needed basis utilizing tools, such as, Business Objects or Oracle SQL Plus.
* Bachelor's degree or equivalent work experience.
* Excellent communication skills (oral, written, interpersonal, listening) with ability to prepare and deliver presentations to both technical and managerial positions.
* Experience in web development environments, project management, team leadership, and testing processes and methodologies
* Knowledge of technology concepts underlying eCommerce, web personalization, enterprise application integration, outsourcing/ASPs, and eCRM
* Ability to get projects finished on time and on budget.


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Ensuring our customers have the best experience is a priority. A Receptionist ensures that customers receive courteous and prompt services in accordance to company protocol both in person and over the phone. A successful candidate will be self-motivated, organized and detail-oriented with an ability to multitask while working in a fast-paced environment. This position requires a lot of teamwork and provides a great opportunity to join a growing and successful company.

The ideal candidates will possess:
* Knowledge of modern office practices, procedures and alphabetical file set up and maintenance
* Excellent communication, spelling and grammar skills
* Ability to follow oral and written instructions, and perform detailed clerical work in a methodical, independent and thorough manner with speed and accuracy
* Typing, computer, and windows based software experience
* Exceptional customer service skills
Responsibilities:
* Open and close front office
* Help keep doctor on schedule and maintain efficient patient flow
* Maintain patient file jackets and medical records
* Maintain neat and orderly front desk and waiting room
* Interface with doctors and maintain appropriate professional relations
* Schedule and confirm appointments, follow-up visits and classes
* Call patients to inform them that their order is available for pick up

Job Responsibilities:

Answer and transfer calls on a multi-line phone system.
Accept deliveries, sort mail, and maintain phone lists.
Handle additional projects as assigned. Handle sensitive and/or confidential documents and information.
Communicate with manager and client on job or deadline issues.

Job Requirements:

High school diploma or equivalent.
Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment.
Previous receptionist, switchboard or administrative assistant experience preferred.
Ability to work in a fast-paced team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional customer service skills.
Intermediate computer skills required.