AP Accounting Clerk - Full-time

The refund accounting clerk is responsible for the preparation of customer refunds as well as other tasks relating to accounts payable and employee expense reporting to support the month-end close and timely presentation of corporate financial statements.

RESPONSIBILITIES:

Receive daily refund files, format and perform research utilizing Customer Service and Banking software to include splitting of files, importing into MAS500, Export to Cutepdf and review for accuracy and completeness.

Prepare daily customer refund batch of up to 3000 checks within mailing deadlines

Organize batches to ensure all necessary audit documents and approvals are obtained

Communicate with the bank daily to verify correct transfer of positive pay, process stop payments, and review potential fraudulent exceptions

Interface with customer care, legal and loss management departments to settle any discrepancies in customer information and to ensure validity of reissue and special check requests.

Interface with vendors and internal customers to obtain approvals and settle any vendor invoice discrepancies

Enter vendor invoices into MAS500 accounts payable general ledger module

Review employee travel and entertainment expense report detail for proper coding and policy adherence on a semi-monthly basis

Maintain Refund Report card tracking the time when worked reports are sent by Customer Service to avoid any delays in sending refund checks

Conduct monthly audit of corporate card expense reports to verify completeness and employee compliance with reporting policies

Organize journal entry backup materials and monthly documents for audit documentation compliance within filing deadline of the 15th

Organize Purchase Orders, contracts, W-9s or any necessary audit documents

Assist in maintaining and updating documentation of accounting department policies and procedures

Complete other ad hoc requests as assigned by supervisor

Adheres to all policies and procedures concerning all confidential information including but not limited to internal use and restricted information, including Protected Consumer Information (PCI) and Protected Health Information (PHI).

Adheres to all Company Health and Safety policies and procedures.

Administer duties as defined by the client performance review plan within the required deadlines.


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

The refund accounting clerk is responsible for the preparation of customer refunds as well as other tasks relating to accounts payable and employee expense reporting to support the month-end close and timely presentation of corporate financial statements. RESPONSIBILITIES: Receive daily refund files, format and perform research utilizing Customer Service and Banking software to include splitting of files, importing into MAS500, Export to Cutepdf and review for accuracy and completeness. Prepare daily customer refund batch of up to 3000 checks within mailing deadlines Organize batches to ensure all necessary audit documents and approvals are obtained Communicate with the bank daily to verify correct transfer of positive pay, process stop payments, and review potential fraudulent exceptions Interface with customer care, legal and loss management departments to settle any discrepancies in customer information and to ensure validity of reissue and special check requests. Interface with vendors and internal customers to obtain approvals and settle any vendor invoice discrepancies Enter vendor invoices into MAS500 accounts payable general ledger module Review employee travel and entertainment expense report detail for proper coding and policy adherence on a semi-monthly basis Maintain Refund Report card tracking the time when worked reports are sent by Customer Service to avoid any delays in sending refund checks Conduct monthly audit of corporate card expense reports to verify completeness and employee compliance with reporting policies Organize journal entry backup materials and monthly documents for audit documentation compliance within filing deadline of the 15th Organize Purchase Orders, contracts, W-9s or any necessary audit documents Assist in maintaining and updating documentation of accounting department policies and procedures Complete other ad hoc requests as assigned by supervisor Adheres to all policies and procedures concerning all confidential information including but not limited to internal use and restricted information, including Protected Consumer Information (PCI) and Protected Health Information (PHI). Adheres to all Company Health and Safety policies and procedures. Administer duties as defined by the client performance review plan within the required deadlines.