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Administrative Assistant job in SANTA CLARA
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Santa Clara, California |
About this job
GENERAL SUMMARY: The Administrative Assistant provides customary administrative support for all office procedures and assists with various tasks, routine and special events, by performing the following duties. SCOPE OF RESPONSIBILITY: Provides administrative support to the Appliance Builder Distributor business. JOB RESPONSIBILITIES
* Greets scheduled visitors and conducts to appropriate area or person
* Maintains Showroom schedules.
* Reads and routes incoming mail. Locates and attaches appropriate files, orders, etc. to correspondence.
* Composes and types routine correspondence.
* Organizes and maintains file system, and files correspondence and other records as required.
* Answers and screens telephone calls, and arranges conference calls.
* Coordinates manager's schedule and makes appointments.
* Arranges and coordinates travel schedules and reservations.
* Conducts research, and compiles and types statistical reports.
* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
* Makes copies of correspondence or other printed materials.
* Prepares outgoing mail and correspondence, including e-mail and faxes.
* Copies and distributes vendor information to all sales people.
* Maintains price books and update.
* All other duties as assigned.
* Ethics: Treats people with respect and keeps commitments. Inspires the trust of others. Works ethically and with integrity. Upholds organizational values.
* Diversity: Demonstrates knowledge of EEO policy. Shows respect and sensitivity to cultural differences. Educates others on the value of diversity. Promotes a harassment-free environment. Builds a diverse workforce.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
* High school diploma or GED equivalent required.
* Associates degree (AA) or equivalent from two-year college or technical school desired.
* Six months to one year related experience in providing administrative support to various levels.
* Strong computer skills; MS Word, Excel and Outlook.
* Excellent communication and organizational skills.
EEO EMPLOYER
* Greets scheduled visitors and conducts to appropriate area or person
* Maintains Showroom schedules.
* Reads and routes incoming mail. Locates and attaches appropriate files, orders, etc. to correspondence.
* Composes and types routine correspondence.
* Organizes and maintains file system, and files correspondence and other records as required.
* Answers and screens telephone calls, and arranges conference calls.
* Coordinates manager's schedule and makes appointments.
* Arranges and coordinates travel schedules and reservations.
* Conducts research, and compiles and types statistical reports.
* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
* Makes copies of correspondence or other printed materials.
* Prepares outgoing mail and correspondence, including e-mail and faxes.
* Copies and distributes vendor information to all sales people.
* Maintains price books and update.
* All other duties as assigned.
* Ethics: Treats people with respect and keeps commitments. Inspires the trust of others. Works ethically and with integrity. Upholds organizational values.
* Diversity: Demonstrates knowledge of EEO policy. Shows respect and sensitivity to cultural differences. Educates others on the value of diversity. Promotes a harassment-free environment. Builds a diverse workforce.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
* High school diploma or GED equivalent required.
* Associates degree (AA) or equivalent from two-year college or technical school desired.
* Six months to one year related experience in providing administrative support to various levels.
* Strong computer skills; MS Word, Excel and Outlook.
* Excellent communication and organizational skills.
EEO EMPLOYER
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