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Administrative Assistant-Americas Operations
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | chicago, Illinois |
About this job
This individual will report to the VP of Corporate Operations as well as the Corporate VP of Rooms & Spa. He/she will be responsible for providing a variety of administrative assistance in the form of, but not limited to, managing calendars, scheduling meetings and travel, completing expense reports along with responsibilities pertaining to each specific department as well. Facilitate internal communications, monitoring/responding to phone calls, emails and incoming correspondence. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
The primary job responsibilities are:
Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence.
Plan, organize, maintain and update a variety of files, records and databases.
Maintain staff calendars.
Must work effectively with staff employees to coordinate, and establish work schedules for planned projects.
Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect.
Must have a keen eye for fine points and accuracy; attention to detail.
Views every contact as an opportunity to add value and enhance relationships.
Widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilites, and qualifications may be required and/or assigned as necessary.
Experience:
Minimum of 3 years administrative/office experience.
Must be able to project a professional image and be capable of working independently.
Prior experience of working in a hospitality venue a plus.
Education:
High School Diploma a must.
Associate's degree or equivalent a plus.
Computer Skills:
Fully proficient in Microsoft office suite.
Efficiency in Excel & Power Point applications.
The primary job responsibilities are:
Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence.
Plan, organize, maintain and update a variety of files, records and databases.
Maintain staff calendars.
Must work effectively with staff employees to coordinate, and establish work schedules for planned projects.
Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect.
Must have a keen eye for fine points and accuracy; attention to detail.
Views every contact as an opportunity to add value and enhance relationships.
Widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilites, and qualifications may be required and/or assigned as necessary.
Experience:
Minimum of 3 years administrative/office experience.
Must be able to project a professional image and be capable of working independently.
Prior experience of working in a hospitality venue a plus.
Education:
High School Diploma a must.
Associate's degree or equivalent a plus.
Computer Skills:
Fully proficient in Microsoft office suite.
Efficiency in Excel & Power Point applications.