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Administrative Assistant II
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | jacksonville, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
Are you a dynamic individual who is willing to go the extra mile to help our program succeed? Do you value service, honesty, excellence and innovation? We are looking for talented people to join our team. We believe in our mission to make a positive difference in the lives of the people we serve and we are dedicated to creating an organizational environment that seeks continual improvement, rewards excellence and superior accomplishment.
We offer our employees an extensive benefits package, paid holidays, professional development resources, and flexible work hours. Our positions provide opportunities related to many career paths. Come join us! Apply today and start your rewarding career with the Florida Department of Revenue's Child Support Program.
This is a professional Career Service Administrative Assistant II position in the Jacksonville Regional Service Center.
As a key member of the Management Team, you will be working with the Service Center Manager. You must be an effective communicator working across a broad spectrum of colleagues and the public. You must also be able to operate successfully in a demanding environment, manage multiple tasks, and work independently. We are looking for people who are detailed-oriented, possess critical thinking skills, understand basic math, and are able to work in a Windows-based computer environment.
You should provide evidence of at least one year of experience in higher level administrative duties.
Duties and Responsibilities:
Use Microsoft Office applications, including Outlook.
Prepare agendas for management meetings, transcriptions of meetings, assembly of materials for meetings, conferences, and training sessions. Coordinate meeting logistics, i.e. facility and equipment usage.
Perform administrative duties and compile reports.
Assist supervisors/employees with human resource activities as assigned and acts as time administrator for service site.
Act as primary purchasing card holder for Region Administration. Process and complete submissions of all purchase and/or travel card charges. Respond to requests from Budget Coordinator.
Learn and improve your knowledge of procedures and skills through participation in conferences, team meetings, training, and Revenue's online resources.
Participate in special projects and assignments that may include implementation or roll out of new equipment or software, office moves or construction, or assisting in the coordination, completion and/or tracking of program projects.
Child Support employees are expected to follow Revenue's Standards of Conduct, model ethical behavior, and demonstrate our mission, vision and values in all activities. Employees will contribute to a working environment based on Revenue's values that is free of harassment or intimidation and that is conducive to a pleasant and productive atmosphere. Employees will maintain a professional demeanor and strive for continual improvement.
Preference will be given to applicants who document the following experience in the work history section of their employment application:
1. One year employment experience in an executive/administrative assistant area.
2. One year experience preparing reports, memorandums and informational emails.
3. One year experience with purchasing goods or services.
4. One year experience managing supply inventories.
5. One year experience in processing travel.
6. Computer/software skills in at least 2 of the following: Microsoft Word, Excel, Access, PowerPoint, Visio, CAMS.
PLEASE NOTE: Specific experience must be clearly documented in the PERIODS OF EMPLOYMENT section of your Employment Application.
***Information contained in responses to Qualifying Questions concerning education and knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.*** It is unacceptable to use the statement "See resume" in place of work history or in response to the qualifying questions.
Future vacancies may be filled from this advertisement for up to 6 months.
THE MINIMUM SALARY FOR THIS POSITION IS $2,445.35 PER MONTH ($29,344.38). Salary determination will be based on the State of Florida minimum requirements as well as consideration of applicable knowledge, skills, abilities and available funds.
NOTE: We will communicate all information about this position to you by e-mail. This includes invitations to test, invitations to interviews, and final notifications of application disposition. Please make sure your email address on your application is current and that your computer system will accept email from...@dor.state.fl.us. Please check your email frequently so that you do not miss an opportunity to participate in the selection process for this position.
Agency contact for this position: Kim Wilbanks, hiring coordinator, (904) 798-4626 or by email at wilbankK@dor.state.fl.us
WILLINGNESS DISCLAIMER: Please answer the willingness questions in the Qualifying Questions section. A negative response to any of the willingness questions will exclude you from further consideration.
A skills verification test may be administered to applicants meeting the preferred experience. Applications will be screened for required and preferred criteria by the Department of Revenue. Please be sure you have read the advertisement thoroughly and have updated your application before submitting.
If there are unexplained gaps or information is omitted from your Periods of Employment, you may not be invited for a skills verification test or interview.
CRIMINAL BACKGROUND CHECKS: All Revenue positions are designated as "sensitive or special trust." If we select you for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
REMINDERS:
Male applicants born on or after January 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
WHERE TO APPLY: All applicants must submit a completed State of Florida Employment Application to the People First Service Center online at: https://PeopleFirst.MyFlorida.com. IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287 FOR ASSISTANCE. You may fax a State of Florida application to 888-403-2110.
FAXED OR MAILED APPLICATIONS: Applicants who submit their application via fax or by mail will be contacted by a Staffing Specialist from the People First Service Center during their normal business hours (8:00 a.m. -- 6:00 p.m. EST) to answer the qualifying questions prior to the application deadline date. Applicants who do not respond to the qualifying questions will not be considered for this position.
Applicants may fax their supporting documentation to People First at 1-888-403-2110.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
Are you a dynamic individual who is willing to go the extra mile to help our program succeed? Do you value service, honesty, excellence and innovation? We are looking for talented people to join our team. We believe in our mission to make a positive difference in the lives of the people we serve and we are dedicated to creating an organizational environment that seeks continual improvement, rewards excellence and superior accomplishment.
We offer our employees an extensive benefits package, paid holidays, professional development resources, and flexible work hours. Our positions provide opportunities related to many career paths. Come join us! Apply today and start your rewarding career with the Florida Department of Revenue's Child Support Program.
This is a professional Career Service Administrative Assistant II position in the Jacksonville Regional Service Center.
As a key member of the Management Team, you will be working with the Service Center Manager. You must be an effective communicator working across a broad spectrum of colleagues and the public. You must also be able to operate successfully in a demanding environment, manage multiple tasks, and work independently. We are looking for people who are detailed-oriented, possess critical thinking skills, understand basic math, and are able to work in a Windows-based computer environment.
You should provide evidence of at least one year of experience in higher level administrative duties.
Duties and Responsibilities:
Use Microsoft Office applications, including Outlook.
Prepare agendas for management meetings, transcriptions of meetings, assembly of materials for meetings, conferences, and training sessions. Coordinate meeting logistics, i.e. facility and equipment usage.
Perform administrative duties and compile reports.
Assist supervisors/employees with human resource activities as assigned and acts as time administrator for service site.
Act as primary purchasing card holder for Region Administration. Process and complete submissions of all purchase and/or travel card charges. Respond to requests from Budget Coordinator.
Learn and improve your knowledge of procedures and skills through participation in conferences, team meetings, training, and Revenue's online resources.
Participate in special projects and assignments that may include implementation or roll out of new equipment or software, office moves or construction, or assisting in the coordination, completion and/or tracking of program projects.
Child Support employees are expected to follow Revenue's Standards of Conduct, model ethical behavior, and demonstrate our mission, vision and values in all activities. Employees will contribute to a working environment based on Revenue's values that is free of harassment or intimidation and that is conducive to a pleasant and productive atmosphere. Employees will maintain a professional demeanor and strive for continual improvement.
Preference will be given to applicants who document the following experience in the work history section of their employment application:
1. One year employment experience in an executive/administrative assistant area.
2. One year experience preparing reports, memorandums and informational emails.
3. One year experience with purchasing goods or services.
4. One year experience managing supply inventories.
5. One year experience in processing travel.
6. Computer/software skills in at least 2 of the following: Microsoft Word, Excel, Access, PowerPoint, Visio, CAMS.
PLEASE NOTE: Specific experience must be clearly documented in the PERIODS OF EMPLOYMENT section of your Employment Application.
***Information contained in responses to Qualifying Questions concerning education and knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.*** It is unacceptable to use the statement "See resume" in place of work history or in response to the qualifying questions.
Future vacancies may be filled from this advertisement for up to 6 months.
THE MINIMUM SALARY FOR THIS POSITION IS $2,445.35 PER MONTH ($29,344.38). Salary determination will be based on the State of Florida minimum requirements as well as consideration of applicable knowledge, skills, abilities and available funds.
NOTE: We will communicate all information about this position to you by e-mail. This includes invitations to test, invitations to interviews, and final notifications of application disposition. Please make sure your email address on your application is current and that your computer system will accept email from...@dor.state.fl.us. Please check your email frequently so that you do not miss an opportunity to participate in the selection process for this position.
Agency contact for this position: Kim Wilbanks, hiring coordinator, (904) 798-4626 or by email at wilbankK@dor.state.fl.us
WILLINGNESS DISCLAIMER: Please answer the willingness questions in the Qualifying Questions section. A negative response to any of the willingness questions will exclude you from further consideration.
A skills verification test may be administered to applicants meeting the preferred experience. Applications will be screened for required and preferred criteria by the Department of Revenue. Please be sure you have read the advertisement thoroughly and have updated your application before submitting.
If there are unexplained gaps or information is omitted from your Periods of Employment, you may not be invited for a skills verification test or interview.
CRIMINAL BACKGROUND CHECKS: All Revenue positions are designated as "sensitive or special trust." If we select you for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
REMINDERS:
Male applicants born on or after January 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
WHERE TO APPLY: All applicants must submit a completed State of Florida Employment Application to the People First Service Center online at: https://PeopleFirst.MyFlorida.com. IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287 FOR ASSISTANCE. You may fax a State of Florida application to 888-403-2110.
FAXED OR MAILED APPLICATIONS: Applicants who submit their application via fax or by mail will be contacted by a Staffing Specialist from the People First Service Center during their normal business hours (8:00 a.m. -- 6:00 p.m. EST) to answer the qualifying questions prior to the application deadline date. Applicants who do not respond to the qualifying questions will not be considered for this position.
Applicants may fax their supporting documentation to People First at 1-888-403-2110.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
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