Assistant Project Manager - Full-time

Main Responsibilities
?Create the project bid book which includes the following:
oCreating a bid list with at 4 or 5 subcontractors per trade.
oSending out the invitation to bid through email, fax, and a phone call.
oSetting up a walk thru date with the landlord to coordinate the best time and to
receive the site's keys.
oCollect all the bids and make sure that there are at least three subcontractors per
category.
oOnce all bids are received review them and qualify all to make sure scope of
work matches.
oEnter all bids into the estimate spread sheet for Project Manger to review.
oEstimate the carpentry, demolition, door installation, and any other category that
is needed.
oComplete a rough draft of the project proposal for Project Manger review.
oCreate a second bid book identical to the first for project manger review (if
necessary)
?Create a project subcontractor list for use by ELC site superintendent.
?Assist Project Manager in the field on projects as may be necessary.
?Receiving Contractor submittals for architect and superintendent review. (millwork, toilet
accessories, HVAC, Plumbing, etc.)
?Typing of project information sheet for site superintendent.
?Assist in creating the project schedule. Once finalized sent out to all subs and provide a
hard copy to the ELC Superintendent.
?Create Subcontractor Contracts and Purchase Orders for Project Manger and Owner to
review.
?Schedule Village or City construction inspections for each project.
?Collect 4-5 material quotes and order the materials for each project from the lowest
supplier. Make sure the supplier is aware of the time of the deliver and the stocking
conditions.
?Receive quotes from various cleaning companies and schedule the post construction
cleaning for each project.
?Type the project punch list for Project Manger to review.
?Provide the subcontractors not awarded the project with feedback on their proposals and
thank for their efforts in bidding our project.
?Fill out the permit application and call the Village/City to see what is needed to start the
permit review process and see what fees are associated with it.
?Organize project closeout documentation for Project Manger review.
Secondary Responsibilities
?Assist with any other office duties that need to be done. Cleaning, running errands,
mailing packages, filing paper work, ordering drawings.
?Ability to produce AutoCAD drawings when needed.
?Typing of meeting minutes for Project Manger review.
?Coordinate rental equipment ordering and deliveries as directed by the ELC
Superintendent or Project Manager.
?Attend on site meetings and take notes to clear up any questions on the project and to
assure the overall flow of the project continues without any major problems.
?Ability to travel to job sites to perform Job Duties. (on a limited basis)
?Perform research when we needed.( finding a particular type of material, furniture,
fixture, locations, new subcontractors, or a piece of equipment for a job)
?Save bids and drawings in the proper location on the servers.
?Responsible for fielding phone calls and emails in a friendly, professional manner with
the ability to answer requests and assist with problem resolution.
?Review project drawings and highlight new walls, doors, windows, millwork, and
plumbing to help familiarize myself with the project.
?Maintain an organized system for filing project contracts and documents.