Birth Certificate Clerk - Full-time / Part-time

Job Summary -- The Birth Certificate Clerk is responsible for obtaining the necessary data elements for the completion of the birth certificate as required by state law. When applicable, the clerk is responsible for obtaining paternity paperwork.

Supervisor -- Facility Health Information Management (HIM) Leader

Supervises -- None

Duties Include But Are Not Limited To

Obtains birth information from parent(s) using appropriate worksheet and reporting Reviews patient medical records and other resources, as needed, to obtain required birth information Reviews birth certificate work sheet for completeness and accuracy Enters birth certificate information into applicable computer software program Maintains or exceeds established productivity standards Maintains or exceeds acceptable quality levels Reports and transmits birth certificate information in a timely manner as required by state law Obtains signature(s) from parent(s) for birth certificate and other state specific programs (e.g., Healthy Start, Social Security forms, Medicaid) Completes and reviews paternity papers with parent(s) as needed Changes baby's name in MEDITECH and validates name change updated HPF (e.g., BG Smith to Sally Sue Smith) Works closely with the Obstetrical nursing staff when carrying out duties Maintenance of confidentiality with all protected health information (PHI) and HIPAA related information Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement" Other duties as assigned

Knowledge, Skills & Abilities

Building Trust -- interacts with others in a way that gives them confidence in one's intentions and those of the organization

Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task

Communication - communicates clearly, proactively and concisely with all key stakeholders

Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations

Work Independently -- is self-supporting; not needing to rely on others to complete a job

Policies & Procedures - articulates knowledge and understanding of organizational P&Ps

PC skills -- demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required

EDUCATION

High school diploma or equivalency preferred

EXPERIENCE

1 year experience in an office environment required, previous experience in the handling of patient health information and/or medical records is preferred

CERTIFICATE/LICENSE - None

PHYSICAL DEMANDS/WORKING CONDITIONS -- Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Occasionally, may need to lift boxes or papers. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.