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Administrative Assistant (Sacramento) - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | sacramento, California |
About this job
Division Description
Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthcare and Financial Services.
The Siemens Mobility Division provides efficient and integrated transportation of people and goods by rail and road -- all products, solutions and services regarding mobility are handled by the Mobility Division.
For more information, please visit: http://www.siemens.com/businesses/us/en/mobility.htm
Job Description
Position Overview:
This role will work under the supervision of the Sr. Legal Counsel and support the Director of Divisional IT at the Siemens Rail Systems facility in Sacramento.
Job Family Responsibilities:
-Calendar management for both leaders. Manage incoming phone calls.
-Completes management of all documents, files and records including maintaining, opening and tracking files, or assigning docket numbers.
-Insures all necessary documents are finalized and signatures obtained for filing.
-Assist in the coordination of invention disclosures and patent applications with contract managers, Administrative Assistants or departments to insure all data is accurately entered into databases.
-Coordinate and maintain records for staff, office space, telephones, company purchasing card and office keys.
-Supports document preparation for Legal and IT Departments. Proof-reads and edits documents.
-Provides various reports from data bases. Monitors department SharePoint sites.
-Organizes and sets up meetings/conferences for Legal and IT Departments.
-Arranges all travel and processes expenses into the tool, orders office supplies, and manages budget against expenditures.
-Prepares and submits all expense reports for payment.
-Manages outside counsel billing and IT invoicing. Manages office supplies for departments.
-Assists in special events, such as fund-raising activities and holiday event planning. Occasional catering for meetings.
-Very little overtime.
Education, Knowledge and Experience:
- Minimum of 5 years' experience with a large corporation or law firm or comparable experience.
- HS diploma required. Associate's Degree, preferred. Specialized skill training/certification a plus.
- Very Proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
- Excellent communication skills. Proven ability to communicate effectively, clearly, and professionally.
- Strong organization skills demonstrated through good time management, record keeping and follow through on all requests. Proactive approach.
- Demonstrated ability to work successfully in a fast paced, deadline driven culture and to independently prioritize workload. Collaboratively work with others in developing a positive work environment.
- Self-driven and resourceful to achieve goals independently as well as work well in groups.
- Flexibility to adjust to changing requirements, schedules and priorities.
- Demonstrated analytical skills and attention to detail.
- Experience and/or ability to work with highly confidential information.
- Experience working with executive level staff members.
*LI-JMT
Siemens encourages qualified long-term unemployed individuals to apply for open positions.
Offer of employment with Siemens is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.
EEO is the Law:
Applicants and employees are protected under Federal law from discrimination. Click here to learn more.
Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthcare and Financial Services.
The Siemens Mobility Division provides efficient and integrated transportation of people and goods by rail and road -- all products, solutions and services regarding mobility are handled by the Mobility Division.
For more information, please visit: http://www.siemens.com/businesses/us/en/mobility.htm
Job Description
Position Overview:
This role will work under the supervision of the Sr. Legal Counsel and support the Director of Divisional IT at the Siemens Rail Systems facility in Sacramento.
Job Family Responsibilities:
-Calendar management for both leaders. Manage incoming phone calls.
-Completes management of all documents, files and records including maintaining, opening and tracking files, or assigning docket numbers.
-Insures all necessary documents are finalized and signatures obtained for filing.
-Assist in the coordination of invention disclosures and patent applications with contract managers, Administrative Assistants or departments to insure all data is accurately entered into databases.
-Coordinate and maintain records for staff, office space, telephones, company purchasing card and office keys.
-Supports document preparation for Legal and IT Departments. Proof-reads and edits documents.
-Provides various reports from data bases. Monitors department SharePoint sites.
-Organizes and sets up meetings/conferences for Legal and IT Departments.
-Arranges all travel and processes expenses into the tool, orders office supplies, and manages budget against expenditures.
-Prepares and submits all expense reports for payment.
-Manages outside counsel billing and IT invoicing. Manages office supplies for departments.
-Assists in special events, such as fund-raising activities and holiday event planning. Occasional catering for meetings.
-Very little overtime.
Education, Knowledge and Experience:
- Minimum of 5 years' experience with a large corporation or law firm or comparable experience.
- HS diploma required. Associate's Degree, preferred. Specialized skill training/certification a plus.
- Very Proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
- Excellent communication skills. Proven ability to communicate effectively, clearly, and professionally.
- Strong organization skills demonstrated through good time management, record keeping and follow through on all requests. Proactive approach.
- Demonstrated ability to work successfully in a fast paced, deadline driven culture and to independently prioritize workload. Collaboratively work with others in developing a positive work environment.
- Self-driven and resourceful to achieve goals independently as well as work well in groups.
- Flexibility to adjust to changing requirements, schedules and priorities.
- Demonstrated analytical skills and attention to detail.
- Experience and/or ability to work with highly confidential information.
- Experience working with executive level staff members.
*LI-JMT
Siemens encourages qualified long-term unemployed individuals to apply for open positions.
Offer of employment with Siemens is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.
EEO is the Law:
Applicants and employees are protected under Federal law from discrimination. Click here to learn more.