payroll clerk

PURPOSE: Perform routine accounting work in the accounts payable function in an electronic environment.

ESSENTIAL FUNCTIONS:

* Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices in the software according to department policies and deadlines.
* Identify errors or discrepancies and resolve before processing, including MRRA/Mod job invoice errors.
* Reconcile accounts payable related accounts to vendor statements and make adjustments.
* Track vehicle costs, department assignments, gas card assignments and GPS records.
* Track communication costs, department assignments, phone numbers, and aircards.
* General filing of paper and electronic documents.
* Track credit card purchases, department/card/personnel assignments, and limits.
* Scan bills without purchase orders, enter into accounting program, send scanned document to departments for approval and signatures; follow up as necessary.
* Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
* Assist with the sorting and opening of business office mail and email.
* Enter new or update vendor names and data, send W-9 to vendor, enter ID# into system, update vendor insurance certificates.
* Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws in an electronic environment.
* Maintain a procedure manual of accounts payable tasks as a guide for back-up assistance when such assistance becomes necessary.
* Obtain Pueblo Mechanical Certificate of Insurance, General Liability and Workers Compensation.
* Obtain payment/performance bonds for applicable projects.
* Maintain all vendor files and keep up-to-date, including ensuring all certificates of insurance and W-9s are up-to-date.