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Administrative Assistant I - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Titusville, Florida |
About this job
This is a re-advertisement, previous applicant's need not reapply to be considered
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXECUTIVE SECRETARIES & ADMIN ASSISTANTS
43-6011
DESCRIPTION
This position performs independent work assisting management in the handling and coordination of administrative functions in a field office of the Division of Law Enforcement.
Responsible for the processing and maintenance of related records involving expenditures of the field office in such a manner to keep expenditures in the allotted budget. Such duties include establishing, management and payment of office maintenance and service contracts such as lawn maintenance, building security; coding and processing invoices for payment of purchase orders, field purchase orders, purchasing cards and other office expenditures such as rents, utility bills, contracts, etc., in a timely manner in accordance with Section 215.422, F.S. Maintains files and computer records concerning such expenditures and prepares related reports as required as pertains to regional budget allocation. Responsible for the budget reconciliation utilizing the expense system and SAMAS. Assists regional personnel with fiscal matters of the field office. Processes and controls purchase orders, field purchase orders, phone bills, shop repair orders, and stores requisitions; as well as the procurement and maintenance of inventory items. These functions include the completion, review, and maintenance of records involving property; review and processing of watercraft and vehicle logs. Responsible for related purchases and arranging for timely repairs as needed.
Assists in overseeing the organization and maintenance of records and files relating to the operation of the office. Such records include official law enforcement documents, report forms, confidential investigative reports, general administrative records, files, and manuals. May provide assistance to the Evidence Control Custodian with the completion, review, and maintenance of records related to evidence and seized and/or forfeited property relative to law enforcement cases in accordance with applicable laws, policies, and directives. Ensures accurate and timely entry of such records into the Division's computer systems.
Assists regional personnel with property and inventory including field and office equipment and supplies. Responsible for maintaining the automated phone attendant. Serves as liaison to the computer section to maintain the computer network.
Performs special assignments and tasks as assigned by the Regional Captain(s), to include but not limited to, the development and preparation of various reports, analysis, and other management documents. Performs other related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget. Ability to prepare correspondence and administrative reports. Ability to use personal computer. Ability to work independently. Ability to establish and maintain effective working relationships with others. Ability to communicate with the public in a courteous manner.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Selected candidate must pass a level 2 background screening
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXECUTIVE SECRETARIES & ADMIN ASSISTANTS
43-6011
DESCRIPTION
This position performs independent work assisting management in the handling and coordination of administrative functions in a field office of the Division of Law Enforcement.
Responsible for the processing and maintenance of related records involving expenditures of the field office in such a manner to keep expenditures in the allotted budget. Such duties include establishing, management and payment of office maintenance and service contracts such as lawn maintenance, building security; coding and processing invoices for payment of purchase orders, field purchase orders, purchasing cards and other office expenditures such as rents, utility bills, contracts, etc., in a timely manner in accordance with Section 215.422, F.S. Maintains files and computer records concerning such expenditures and prepares related reports as required as pertains to regional budget allocation. Responsible for the budget reconciliation utilizing the expense system and SAMAS. Assists regional personnel with fiscal matters of the field office. Processes and controls purchase orders, field purchase orders, phone bills, shop repair orders, and stores requisitions; as well as the procurement and maintenance of inventory items. These functions include the completion, review, and maintenance of records involving property; review and processing of watercraft and vehicle logs. Responsible for related purchases and arranging for timely repairs as needed.
Assists in overseeing the organization and maintenance of records and files relating to the operation of the office. Such records include official law enforcement documents, report forms, confidential investigative reports, general administrative records, files, and manuals. May provide assistance to the Evidence Control Custodian with the completion, review, and maintenance of records related to evidence and seized and/or forfeited property relative to law enforcement cases in accordance with applicable laws, policies, and directives. Ensures accurate and timely entry of such records into the Division's computer systems.
Assists regional personnel with property and inventory including field and office equipment and supplies. Responsible for maintaining the automated phone attendant. Serves as liaison to the computer section to maintain the computer network.
Performs special assignments and tasks as assigned by the Regional Captain(s), to include but not limited to, the development and preparation of various reports, analysis, and other management documents. Performs other related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget. Ability to prepare correspondence and administrative reports. Ability to use personal computer. Ability to work independently. Ability to establish and maintain effective working relationships with others. Ability to communicate with the public in a courteous manner.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Selected candidate must pass a level 2 background screening
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