Senior Administrative Assistant - Full-time / Part-time

Our legal staffing client in Boston, MA is seeking a seasoned administrative assistant with 5+ years of administrative experience to join their team as soon as possible.


The Administrator is responsible for providing administrative and practice support to 7-8 total individuals. The nature of the support includes, but is not limited to, creating and updating candidate and client records in the client Database, scheduling meetings, performing online and database research to identify candidates, reviewing and processing electronic job submissions, managing online files, formatting documents, telephone contact with high level clients and candidates, coordinating contact between recruiters and candidates and clients, making travel arrangements, preparing expense reports, assisting with special projects, answering phones, and other tasks as assigned. In smaller offices, the Administrator may be seated at the front desk and also perform


Essential Functions:

• These essential functions may vary by office, but in general the Administrator will:
• Greet guests, manage deliveries and mail, maintains the conference rooms and assists with copying, faxing, scanning and general filing.
• Create and update candidate and client profiles in client Database, monitor database records for errors and redundancies.
• Schedule client, recruiter and candidate meetings, interviews, video conferences.
• Perform directed research from client Database and the internet.
• Assist recruiters throughout the search process, from beginning to end.
• Create and maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call.
• Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials.
• Monitor local legal market news (via electronic & print resources).
• Review and process website job submissions.
• Make travel arrangements, prepare expense reports, make/maintain client and candidate files.
• Set-up conference calls and send call invitations on behalf of recruiters.
• Assist recruiters with maintaining their Outlook calendars.
• Assist recruiters with status of candidates in play.
• Transcribe recruiter notes and input in database.
• Perform other duties as assigned.

Qualifications:

• High School Degree
• 5+ years of office administrative experience supporting either Legal, Sales teams, HR, or Recruiting agencies.
• Strong attention to detail.
• Excellent written and oral communications skills.
• Ability to work in a group and have a "team-oriented" approach to projects.
• Very strong computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting, converting from word to .pdf and from .pdf back to word), Excel (formatting, spreadsheets), some PowerPoint.
• Demonstrate utmost professional and ethical conduct

About Aerotek: Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit aerotek.com. Aerotek is acting as an Employment Agency in relation to this vacancy.