Administrative Assistant - Full-time

Description

Assist National Accounts Team in all administrative and coordinating aspects. Reporting to a Vice President while supporting four other VP’s, this position has direct responsibility for a wide range of complex administrative, coordinating, operational and governance tasks. Responsibilities include office management, frequent communication, necessitating exposure to and handling of sensitive information and administration of personnel policies and procedures. This position carries substantial responsibility and requires a broad range of skills and the ability to exercise considerable judgment, initiative, discretion and independence, particularly as it relates to confidential information.
Responsibilities:

• Interprets and applies administrative procedures; takes initiative and makes timely and informed decisions and recommendations related to major administrative plans
• Communicates effectively with a variety of internal and external constituencies as the primary information source on Vice President’s activities and responds to inquiries regarding operations and personnel
• Work with Corporate Events to plan various high-level meetings throughout the year (i.e. football programs, trade shows, team meetings), including development of guest lists, catering requirements, and travel plans
• Coordinate creation of customer presentations including internal presentations
• Track promotional material distribution and manage indirect budgets
• Prepares departmental agendas, correspondence, and memoranda; reviews, routes, and answers mail, composing responses for the VP’s as appropriate; prepares reports and other written material
• Research, book travel and process expenses reports via Concur. Process payment of invoices via Siebel/TPM and Esker
• Update daily, weekly and monthly reports including Webi and Nielsen
• Track and Analyze reports for special team projects and planning events
• Manage new hire procedure and IT requests
• Provide coordination and support to the entire team

Skills:

• Interpersonal skills, a proven ability to work independently and maintaining composure while working under pressure. Having the ability to work autonomously, setting priorities to meet stringent deadlines.
• Motivated, with the ability and commitment to work in a diverse team environment.
• Strong project management skills, including accountability.
• Ability to monitor and coordinate a wide variety of reports (multi-tasking).
• Proven ability to communicate effectively with all organization levels.
• Forward thinking, ability to recognize opportunity for improvement.
• Assertive, with the demonstrated ability to organize, plan and supervise.
• Ability to handle information in a confidential manner.
• Adaptable, ability to learn new concepts, methods and skills.
• Ability to use written (verbal, visual) sources of information, e.g. read and interpret sales reports, procedural documentation, and reference materials.
• Experience with systems and software such as: ACNielsen NITRO, Microstrategy, Siebel/TPM, Margin Minder, and Concur

Qualifications

• High School Diploma
• 4 years of administrative experience
• 3 years of experience with Microsoft Office (Outlook, Word, Excel and PowerPoint).

Dr Pepper Snapple Group, Inc. (NYSE: DPS) is one of North America’s leading refreshment beverage companies, manufacturing, bottling and distributing more than 50 brands of carbonated soft drinks, juices, teas, mixers, waters and other premium beverages.

With a brand heritage spanning more than 200 years, the DPS portfolio includes some of the most recognized beverages in the Americas. More than 75 percent of the company’s overall volume is from brands that are either #1 or #2 in their flavor categories. In addition to its flagship Dr Pepper and Snapple brands, the DPS portfolio includes 7UP, Mott’s, A&W, Sunkist soda, Hawaiian Punch, Canada Dry, Schweppes, RC Cola, Diet Rite, Squirt, Penafiel, Yoo-hoo, Rose’s, Clamato, Mr & Mrs T and other well-known consumer favorites.

Dr Pepper Snapple Group is an equal opportunity employer and affirmatively seeks diversity in its workforce. Dr Pepper Snapple Group recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. Equal Opportunity Employer. Minorities/Females/Disabled/Protected Veterans