Internal Controls Analyst

POSITION PURPOSE -

This position will work with the business to understand and document key financial controls in accordance with Section 404 of the Sarbanes Oxley Act, identify changes to those controls, identify control weaknesses, recommend solutions and assist Internal and External Audit during the test controls, and remediation plans. The position will have the opportunity to work on various new initiatives throughout the business and will work directly with subsidiary businesses.

Coordinate and/or update SOX Documentation and Controls [formal annual process and ongoing throughout the year]

• Process Narratives
• Risk Matrices
• SOX/Supplemental Controls
• End-user Computing list
• Manage the Statement on Standards for Attestation Engagement (SSAE #16) - Reporting on Controls at a Service Organization. Maintain and coordinate the Service Organization Control Reports (SOC) from key third parties.
• Perform the Annual/Quarterly SOX Scoping (identify legal entities/business units and accounts that are material for the company)

Monitor Control Environment

• Partner with internal audit and external auditors during the annual testing process. Analyze and classify testing exceptions, and coordinate remediation plans and execution.
• Manage control issues/deficiencies found throughout the year. Partner with process owners and internal audit during remediation process.

Manage the Account Reconciliation Compliance (ARC) Policy

• Maintain/Update ARC policy and provide training
• Maintenance of account ownership (quarterly certification process)
• Account Reconciliation selection and monitoring
• Review SOX, non-SOX and surprise account reconciliations on a monthly process
• ARC reporting and grading summary

Manage the Quarterly Sub-Certification Process

• Maintenance of control ownership
• Monitor and evaluate any material change in the company’s internal controls that may materially affect financial reporting

Approve mitigation strategies for SAP SOD conflicts

• Partner with SAP Security Team, SAP Business Liaison group, and control owners
• Support on the quarterly Role Owner certification process

Review and approve of IT Projects and Financial Systems Defects/Enhancements to ensure control environment is not negatively impacted

• Serving as a member of the SRB Committee - 'Financial Controls Inspector'
• Weekly review of IT projects requesting approvals on the IRB Meetings
• Reviewing Monthly/Quarterly Releases (implementation of defect fixes and enhancements)
• Manage the Q4 Sox Freeze with partnership with AMP and IT Compliance team.

Other

• General SOX training to new users
• Provide SOX slides for quarterly Audit Committee Meetings
• Provide support to THD Mx Financial Controls team

MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -

• Schedule and facilitate meetings with Business Owners to understand existing and new financial reporting processes, evaluate the design of controls in those processes and, if needed, propose a redesign of financial controls or new controls.
• Coordinate with Internal and External Audit to test controls which will involve a review of Internal Audit test plans, providing Internal Audit with comments regarding test plans, presenting documentation and test plans to external auditors for review, responding to review comments and ensuring resolution to any issues identified in testing.
• Create / update supporting documentation for processes discussed with business owners
• Work with business owners to sub-certify processes in scope for 404 and to quarterly review changes to those processes with the business owners.

NATURE AND SCOPE -

• Typically reports to Manager
• No direct responsibility for supervising others.

ENVIRONMENTAL JOB REQUIREMENTS -

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Typically requires overnight travel less than 10% of the time.

MINIMUM QUALIFICATIONS -

• Must be eighteen years of age or older.
• Must pass the Drug Test.
• Must pass the Background Check.
• Must pass pre-employment tests if applicable

EDUCATION REQUIRED -

The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.

YEARS OF RELEVANT WORK EXPERIENCE - 2

PHYSICAL JOB REQUIREMENTS -

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

PREFERRED QUALIFICATIONS -

• Certified Public Accountant
• Three years or more of Audit Experience, preferably with the Big 4 Accounting firm
• Exposure to Financial Systems

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -

• Excellent written and verbal communication
• Comfortable speaking in front of others
• Experience using Excel, Word, PowerPoint, Visio
• Able to adapt to a changing environment
• Self Managed

MINIMUM QUALIFICATIONS -

• Must be eighteen years of age or older.
• Must pass the Drug Test.
• Must pass the Background Check.
• Must pass pre-employment tests if applicable

EDUCATION REQUIRED -

The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.

YEARS OF RELEVANT WORK EXPERIENCE - 2

PHYSICAL JOB REQUIREMENTS -

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

PREFERRED QUALIFICATIONS -

• Certified Public Accountant
• Three years or more of Audit Experience, preferably with the Big 4 Accounting firm
• Exposure to Financial Systems

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -

• Excellent written and verbal communication
• Comfortable speaking in front of others
• Experience using Excel, Word, PowerPoint, Visio
• Able to adapt to a changing environment
• Self Managed