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Administrative Assistant I
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Tallahassee, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
SALARY RANGE: $25,479.22 - $30,000
DESCRIPTION
This position is responsible for administrative support for the Bureau of Performance Assessment & Improvement. This position performs administrative functions related to travel authorization and reimbursement, purchasing, correspondence, answering phones, responding to customer inquiries and participates in office initiatives as a team member.
**NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. **
This position requires a security background check and/or drug screening and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
EXAMPLES OF WORK
Supervises employees by assigning work, reviewing progress and assessing performance.
Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.
Assists in the preparation of budgets, budget amendments and budget requests.
Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.
Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.
Analyzes operating practices and procedures to create new or to revise existing methods.
Reviews, assigns, prepares and tracks correspondence assignments.
Reviews and prepares agenda materials.
Maintains various databases.
Coordinates legislative work.
Interprets administrative and operating policies and procedures.
Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
Plans meetings and/or conferences and travel.
Reads and responds to correspondence.
Represents executive at meetings and on telephone.
Assists with preparation of publications and other materials.
EXAMPLES OF JOB CHARACTERISTICS
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
SALARY RANGE: $25,479.22 - $30,000
DESCRIPTION
This position is responsible for administrative support for the Bureau of Performance Assessment & Improvement. This position performs administrative functions related to travel authorization and reimbursement, purchasing, correspondence, answering phones, responding to customer inquiries and participates in office initiatives as a team member.
**NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. **
This position requires a security background check and/or drug screening and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
EXAMPLES OF WORK
Supervises employees by assigning work, reviewing progress and assessing performance.
Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.
Assists in the preparation of budgets, budget amendments and budget requests.
Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.
Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.
Analyzes operating practices and procedures to create new or to revise existing methods.
Reviews, assigns, prepares and tracks correspondence assignments.
Reviews and prepares agenda materials.
Maintains various databases.
Coordinates legislative work.
Interprets administrative and operating policies and procedures.
Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
Plans meetings and/or conferences and travel.
Reads and responds to correspondence.
Represents executive at meetings and on telephone.
Assists with preparation of publications and other materials.
EXAMPLES OF JOB CHARACTERISTICS
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
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