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Hours Full-time, Part-time
Location New York, NY
New York, New York

About this job

Responsibilities

** Position is based in New York City, NY (915 Broadway) **

  • Under limited supervision, coordinates, assists with and ensures office efficiency for the Director-Learning Technology. Provides high level support that often requires exercise of discretion, judgment and negotiation. This position reports directly to a Band 5 and has primary responsibility for providing support to that individual
  • Manages and maintains Director's calendar, scheduling meetings and appointments.  Schedules conference rooms and conference bridges in advance of meetings, ensuring logistics are clearly communicated to all attendees.
  • Arranges travel logistics (air, hotel, car, etc.) as necessary.  Performs routine administrative function such as responding to inquires.
  • Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of client(s)'s area of responsibility and general knowledge of company policies, practices, and operations. Bring urgent issues for action to Director's attention.
  • Organizes and coordinates office operations, overseeing and managing the provisioning of supplies, equipment and services that enable the training staff to perform their jobs effectively.  Establishes and communicates procedures used in day-to-day operations and makes revisions as appropriate.  This includes processing departmental expenses and budget oversight.
  • Prepares documents including customized reports, presentations, proposals and correspondence.  Uses discretion with regards to formatting and layout.
  • Leads and/or participates in short-term projects that are relatively small in scope.
  • Develops processes for maintaining departmental records and trains other administrative personnel on procedures.  Coordinates office moves ensuring all technological needs of the client are met.  Determines and communicates timelines and activities to individuals involved in moves.
  • Supports Learning VP and other Directors whenever necessary.

Qualifications

  • 3-5 yrs administrative experience
  • 2 yr. degree preferred
  • Project Management experience
  • Experience supporting multiple people and priorities
  • Strong proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
  • Strong verbal and written communication skills; organizational skills
  • Demonstrates organizational skills
  • Ability to work well independently and under pressure

Equal Employment Opportunity

  • Verizon is a Federal Contractor
  • Verizon requests veteran priority referrals
  • Verizon is an equal opportunity employer/disability/vet