Administrative Assistant - Full-time / Part-time

JOB DESCRIPTION:

• Proactively manage two complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, manage relationship as decline or rescheduling is needed, and ensuring that all meeting details are accurate
• Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries, and expense reports
• Meeting coordination and organization, often with executive level
• Manage headcount, recruiting and onboarding activities
• Business Support
• Manage CPH budget (T&E, Computer, Training, Morale dollars), ensuring appropriate spend and budget excellence
• Being a collaborative and dependable team player-working well alongside other divisional business administrators is a must
• Work with business management and the executive office to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
• Ensure compliance of administrative operational policies and procedures
• Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs
• Create and maintain org charts, distribution lists, office maps
• Team Support
• General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
• Own and maintain space for team
• Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
• Process expense report approvals for team members

Qualifications include: A minimum of 3 years of relevant work experience, preferable have been a MS admin before of a group above 30 people. Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, Lync and SharePoint is required. A high level of experience with internal Microsoft tools such as HeadTrax, FIM, MSSpace, MSMarket, Assetlink, MyOrder, MSTravel and MSExpense is strongly desired. Strong communication skills, both verbal and written, are required. The ability to maintain confidentiality is vital. Bachelors degree preferred.

Experis is an Equal Opportunity Employer (EOE/AA)